Notes for owners · Industry-Specific Software Guides
Tally Inventory or Yard Software: What a Plywood and Timber Dealer Needs
Tally inventory is enough for a dealer with a few brands and a short size list. Once you carry many grades and thicknesses, timber in cubic feet, rates by kind of buyer and contractor credit by site, a yard system beside Tally fits better. Your books can stay in Tally while the yard runs on GullySystem’s software.
Ganesh HS, Strategy and Technology, GullySystem · · 3 min read
What Tally inventory does well for a dealer
Tally keeps your books, your stock items and your party ledgers. Your accountant knows it, and your returns are filed from it. None of that needs to change.
For a counter with a few brands and a short size list, its inventory holds up. You can count the items on one page. The question is what happens when the list grows.
Where one plywood total stops being enough
Every brand, grade and thickness is a separate item in the yard. An 8x4 sheet of 18 mm BWP is not 18 mm MR. When the screen lumps them together, the counter cannot promise a sheet with confidence.
Timber adds a second unit. It sells by the cubic foot, and cutting leaves offcuts and scantlings that nobody weighed. Chipped sheets and cut pieces need their own count too.
- MR, BWR and BWP held as separate items
- Block board, flush doors and pre-laminated boards by size
- Laminate codes and edge band by brand and finish
- Chipped sheets and cut pieces counted apart
- Timber converted to CFT, with cutting and wastage recorded
Rates, credit and claims live outside the books
A carpenter, a contractor and a retail buyer each pay a different rate. When a depot price rises on Monday, staff may quote Friday’s rate all week. A rate list that carries the date it starts closes that gap.
Contractors buy for several sites on one running account. One balance hides which site is behind. Depot schemes and damage claims also sit outside Tally, usually as a phone call nobody followed up.
- Rates by kind of buyer, each with a start date
- Contractor balance split by site, with a credit limit
- Carpenter and designer points on each bill
- Depot scheme, damage and shortage claims kept open until settled
A side-by-side test you can run this week
Pick ten fast-moving items across grades and thicknesses. Count them in the yard, then compare with the screen. Note every mismatch and its likely cause.
Next, pull five bills from last week and check the rate charged against the rate that applied that day. Then list your three largest contractors with their dues by site. If any of these takes more than an hour, the records have outgrown the register.
How Tally and a yard system run together
The two do different jobs. Tally keeps the accounts. The yard system holds grade-wise stock, rates, contractor credit, part loads and returns, and invoices, credit notes and receipts export for your accountant to bring into Tally.
The challan can carry the values an e-way bill asks for. The e-Way Bill System portal is where the bill itself is generated, directly or through a provider. Your accountant can confirm when your loads need one.
Yard versus screen count sheet
A sheet listing ten fast-moving items by brand, grade, thickness and size, with columns for the yard count, the screen count and the difference. Add a column for the likely cause, such as chipping, cutting or an unbilled load. Repeat it monthly to see whether the gap closes.
Open a blank worksheet to printQuestions owners ask
Do we have to stop using Tally?
No. Accounts can stay in Tally. The yard side holds grade-wise stock, rates, credit and claims, and its invoices and receipts export for your accountant.
Does the yard software raise the e-way bill?
No. The challan carries the values an e-way bill needs, and the bill goes out through the portal or the provider your accountant already uses.
Can sheets in pieces and timber in CFT sit in one system?
Yes. Plywood, laminate and board items are counted in pieces, and timber is held in cubic feet, with the conversion kept on the item itself.
Is Tally inventory enough for a small dealer?
Often it is. With a few brands and a short size list it will hold. It strains once you carry many grades, timber in CFT and a long list of carpenters.
Sources
- GST e-Way Bill System portal — verified 6 Oct 2026