Requirements checklist
What to ask for when choosing software for computer training institutes.
A checklist built from how computer training institutes work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Enquiries, demo classes and admissions
- Batches and lab seat allocation
- Course modules and attendance
- Assignments and project submissions
- Fee instalments and certificates
- Vendor exam vouchers
- Placement drives and student profiles
Roles that need their own access
Who logs in, and what each person may see or change.
- For the institute owner
- For counsellors
- For trainers
- For the lab in-charge
Reports to ask for
Ask to see each one with your own sample data.
- Admissions by course and month
- Batch strength and seats left
- Lab slot use and workstation fault log
- Module completion by batch
- Capstone submissions pending marks
- Instalments overdue by student
- Exam vouchers issued, unused and near expiry
Systems it may need to connect to
Note which ones you already run.
- SMS
- WhatsApp or other messaging apps
- Online card payments
- Accounting export
- Attendance device
Questions for any vendor
Put these to every supplier you are comparing.
- Is this for institutes or for colleges?
- How are lab machines handled?
- Can a student join a batch midway?
- How are assignments stored?
- Can a certificate be held back for unpaid fees?
- Does it run vendor exams for us?
- Can we have several centres on one system?
- Can student lists come from our current register?
- Who holds the student records?
- What would it cost for one lab?
- How soon could counsellors and trainers start using it?
- What should the institute collect before starting?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Lab machines are shared by guesswork
- Syllabus coverage differs between trainers
- Assignments are collected in several places
- Fee instalments run past the batch end date
- Vendor exam vouchers are counted by hand
Prefer to talk it through? See the computer training institutes page.