Requirements checklist
What to ask for when choosing software for cricket academies.
A checklist built from how cricket academies work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Trials, enrolment and batches
- Net and ground booking
- Session attendance
- Player progress cards
- Fees, instalments and receipts
- Tournaments and squad lists
- Kit, balls and equipment
Roles that need their own access
Who logs in, and what each person may see or change.
- For head coaches
- For coaches
- For the front desk
- For parents
- For owners
Reports to ask for
Ask to see each one with your own sample data.
- Enrolment by age group and batch
- Attendance by batch and by player
- Fees due, received and lapsed by plan
- Net and ground use by lane and hour
- Trial enquiries converted to enrolments
- Match runs, wickets and appearances per player
- Kit and equipment issued and not returned
Systems it may need to connect to
Note which ones you already run.
- SMS
- WhatsApp or other messaging
- Payment gateway
- Accounting export
Questions for any vendor
Put these to every supplier you are comparing.
- Can two coaches book the same net lane?
- How is a player’s progress recorded?
- Can fees differ for juniors, seniors and siblings?
- What do parents see?
- Can it score matches live?
- Does it work for academies on more than one ground?
- How are lent kit and equipment tracked?
- Can we move our player register in?
- What does a demo show, and how is cost decided?
- Who owns the player data?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Batches overbook the nets
- Fees lapse without a prompt
- Player progress lives in the coach’s head
- Squad selection is argued from memory
- Kit and equipment disappear
Prefer to talk it through? See the cricket academies page.