Requirements checklist
What to ask for when choosing software for paving and road construction companies.
A checklist built from how paving and road construction companies work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Tenders and estimates
- Jobs, shifts and weather planning
- Delivery dockets and tonnage
- Plant, crews and timesheets
- Quality tests and site records
- Stage claims and invoices
- Defects and maintenance calls
Roles that need their own access
Who logs in, and what each person may see or change.
- For owners
- For estimators
- For planners and foremen
- For quantity surveyors and the office
- For plant managers
Reports to ask for
Ask to see each one with your own sample data.
- Tonnage delivered against area and depth by section
- Tenders submitted, won and lost by client
- Shift crews and machines booked against hours worked
- Test results outstanding by layer and chainage
- Stage claims raised, approved and received
- Retention held and due for release
- Defect calls by section and repair cost
Systems it may need to connect to
Note which ones you already run.
- SMS
- WhatsApp or other messaging
- Accounting software export
- Spreadsheet import
- Telematics feed
Questions for any vendor
Put these to every supplier you are comparing.
- Are asphalt plant dockets held for every truck?
- Can a tender be priced by area, tonne and length together?
- How does a rained-off shift get handled?
- Can core and density results be attached to a chainage?
- Are plant hours and fuel costed to jobs?
- Are term maintenance contracts supported?
- Can foremen use it where signal is poor?
- Can it send claims to the client in the form they ask for?
- Who sees tender margins?
- What does it cost and how do we try it?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Delivery dockets are matched late
- Weather and plant slots disrupt the plan
- Area and tonnage do not reconcile
- Test results sit in separate files
- Defect calls lack location detail
Prefer to talk it through? See the paving and road construction companies page.