Requirements checklist
What to ask for when choosing software for pressure washing companies.
A checklist built from how pressure washing companies work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Surface and area quotes
- Booking and route schedule
- Crew and machine assignment
- Before and after records
- Chemicals, fuel and consumables
- Recurring contracts
- Invoices and card receipts
Roles that need their own access
Who logs in, and what each person may see or change.
- For owners
- For the office
- For operators
- For crew leads
Reports to ask for
Ask to see each one with your own sample data.
- Quotes still open, accepted or declined, split by surface
- Jobs completed by route and operator
- Detergent, hypochlorite and petrol used against each job
- Pump hours and machine service dates due
- Recurring car park and fleet contracts due for renewal
- Invoices raised and amounts received
- Dues by customer, oldest first
Systems it may need to connect to
Note which ones you already run.
- SMS
- WhatsApp or other messaging
- Card payment gateway
- Accounting software export
- Calendar sync
Questions for any vendor
Put these to every supplier you are comparing.
- Can quotes be built from area and surface?
- Can we move a day’s jobs for rain?
- Can operators add photographs from a phone?
- Does it track chemicals and fuel?
- Can it manage recurring commercial washes?
- Does it plan the shortest driving route?
- Can customers pay by card?
- Who owns the data?
- What does it cost?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Quotes are guessed from a photograph
- Weather breaks the schedule
- Proof of the clean is scattered
- Chemical and fuel use is not tracked
- Repeat clients lapse
Prefer to talk it through? See the pressure washing companies page.