Contractor and Site Register for Material Yards
The register holds each contractor with their sites, the engineer or supervisor at each, the delivery address and who may sign for a load. Orders, challans and ledgers all read from it.
One contractor, several sites
A contractor who buys on credit often runs more than one job at a time. Each job has its own address, its own site staff and its own run of deliveries. The register keeps the contractor as one record with the sites listed beneath it. Everything else in the system points back to that record, so a change is made once.
What the register records
Where the register is used
On the order screen the clerk picks the contractor and then the site. A challan carries the site address, and the driver app shows the same site name, so the load and the person waiting for it are matched. Ledgers and ageing are read site by site.
- Order booking against a contractor and a site
- Delivery address printed on the challan
- Outstanding by contractor and by site
- Signing names checked against the returned challan
What the client decides
The fields kept for each contractor and site are set with the yard owner when the work is scoped. Which people are listed as signatories is the yard’s decision. Nothing is verified with any outside body.
Frequently asked questions
Can one contractor have many sites?
Yes. Each site is listed under the contractor with its own address and site staff, and bills and balances are tracked per site.
Is a site engineer’s phone number stored?
Yes. The engineer or supervisor at each site is recorded against it, and the exact details held are agreed with the yard during implementation.
How do existing contractors get in?
Contractor lists, sites and dues are brought in from Tally or a spreadsheet before go-live. A few large contractors are checked line by line.
Does it check who signed the challan?
In part. The names allowed to sign are recorded for each site, and the office reads the photographed challan against them. There is no automatic signature matching.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements