Order Booking at the Counter for Material Yards
Order booking takes material, quantity, rate, site and delivery slot against a contractor, from a call or message at the counter. The contractor’s limit and outstanding appear on the same screen.
Orders taken by phone and message
Most orders in a material yard arrive as a call or a message. The clerk enters what was asked for while the contractor is still on the line, and the order can be saved against the right site straight away. One screen holds the contractor, the site, the material and the delivery slot together. Nothing is added later.
What an order carries
From order to challan
The yard loads against the order and raises the challan. If only part of the quantity goes, the balance stays open on the order for a second trip. Orders waiting on approval are listed for the owner.
- Orders waiting for release by the owner
- Loads planned by day, lorry and trip
- Part loads still open against orders
- Orders booked by contractor and site
What stays with the yard
Order booking records and holds orders. It does not decide who gets credit, and it does not set rates. The owner chooses when to release a held order, and rates are entered by the yard before orders follow them.
Frequently asked questions
Can an order be taken from a message?
Yes. The clerk enters the order at the counter from a call or message. There is no automatic reading of messages into orders.
What happens when a contractor is over the limit?
The order is held until the owner releases it. The release is recorded, so the decision can be traced later.
Can one order be delivered in two trips?
Yes. A part load leaves the balance quantity open on the order, and the second trip is planned from the pending list.
Does it quote rates as well?
Yes. A quotation is built from the dated rate list and states which list it used. The order can then be booked against that quotation.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements