Reports for Building Material Yard Owners
These reports read from the orders, challans, stock and receipts a yard already records. They cover outstanding, deliveries, rates, stock, returns, collections and the sales and purchase summary for GST.
Reports drawn from live records
A yard that sells on credit and delivers to many sites spreads its figures across a register, a ledger and the yard itself. These reports read the same records that the counter and the yard update during the day. Nothing is re-entered. The figures are only as complete as the entries behind them.
The reports
Who reads which report
The owner reads outstanding, loads and stock. The yard supervisor reads loads delivered and part loads still open. Accounts works from the collection list, credit notes and the GST summary. The counter clerk reads yard stock before an order is promised to a contractor.
- Owners: outstanding, overdue and loads
- Yard supervisors: part loads still open
- Accounts: collections, credit notes and GST summary
- Counter: yard stock and rate history
What the figures depend on
A report is complete only when its entries are. Loads must go out on challans, receipts must be recorded and purchases entered. Otherwise a gap shows. Reports beyond this list can be added where the data is held, and these are scoped with the client. Filing returns remains with the client’s accountant.
Frequently asked questions
Does it file the GST return?
No. It prepares the sales and purchase summary for filing. The accountant files the return, and what is filed is for the client’s accountant to confirm.
Are the figures live?
Yes. Reports read the current records, so they change as challans and receipts are entered.
Can the collection list be sorted by site?
Yes. It opens by contractor and site, with the oldest bills first.
Can another report be added?
Yes, where the data is already held in the system. Additional reports are scoped with the yard during implementation.
Do old bills show the old rate?
Yes. A new rate does not reach backwards, and rate history keeps each figure with the date it began.
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