Employee Change Requests for HR Approval

Employees can ask to update their address, phone, emergency contact and bank account from the portal. Each request waits for HR, and the master record changes only after approval.

Share your requirements

Details that change after joining

Addresses move, phone numbers change and bank accounts are replaced after a person has joined. In many offices these changes arrive as a message to the HR executive, who then edits a sheet by hand. The portal gives the employee a place to send the change. HR sees it as a request against the correct record.

What an employee can request

Address

A new residential address, sent from the portal for HR to review before it replaces the address held on the employee’s master record, which other records read from.

Phone number

A changed number. It is held until HR approves it.

Emergency contact

A new contact person and number, which HR confirms with the employee where the client’s practice calls for that before the record is altered.

Bank account

A changed bank account, held for HR approval. It does not replace the account on the master record until somebody in HR has reviewed it.

How HR handles a request

The request is held and is not applied to the record straight away. HR reviews it and either approves it or sends it back to the employee. Only after approval does the master record change. A bank account carries extra weight, because salary release relies on it.

What the client decides

The fields open to employee requests, and the person in HR who approves each one, are decided with the company when the module is set up. Identity numbers such as PAN, Aadhaar, UAN and ESIC number are not among the requests this page describes. Extra checks on a bank account change follow the client’s own practice.

FAQ

Frequently asked questions

Does the record change as soon as an employee submits?

No. The change is held for HR approval. The master record is altered only after HR approves it, so a mistaken or unwanted request does not reach the record.

Can HR reject a request?

Yes. HR reviews each request and can decline it or send it back to the employee.

Who approves a bank account change?

HR and the business owner name the approver in the set-up workshop. The product holds every bank account request for HR approval first.

Can a supervisor submit a change for a staff member?

Yes, for people who prefer not to use the portal. The record shows who submitted the request and who approved it.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

No obligation
A reply within one business day
Your details stay private

Start with your requirements

Seven short steps that tell us what you need. An engineer reads them before getting in touch.

Share your requirements