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GullySystem

Views by Role in Employee Records Software

HR executives, reporting managers, employees and owners each work from their own view. This page sets out what each role does across joining, attendance, leave, month close, payslips and exit.

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Four roles on one record

The product serves the people who handle staff records and the people the records describe. Each role is shown the part of the record it needs. Access follows the roles that the client sets. Every view is logged, and salary details stay visible only to the people the owner names.

What each role does

For HR executives

Add joiners, follow up on missing documents, correct attendance and close the month. They also record exits and issue letters from the client’s template.

For reporting managers

Approve leave from a phone and see who on the team is on which shift this week. Pay details are not part of the view.

For employees

Check a balance, apply for leave and download a payslip without approaching HR. Requests to change details wait for HR.

For owners

See headcount by branch, rising overtime and licences about to expire. Salary details stay visible only to the people named.

How the roles meet in the month

Joining

HR opens the record once, and the checklist shows which documents are still outstanding.

Attendance

Staff punch on the machine, supervisors mark gangs from site, and the client’s rules apply late marks and overtime.

Leave

The employee applies with the balance visible. The manager approves, and attendance for those days updates.

Month close and payslips

Figures are locked after sign-off and go to payroll. Once salary is released, each person sees the payslip.

Exit

Resignation date, notice period, last working day, returned assets and dues are recorded before the file is closed.

What the client decides

  • Who holds each role in each branch
  • Who is named to see salary details
  • Which staff get a portal login
  • Who approves requests to change personal details
  • Who signs off the month for each team
FAQ

Frequently asked questions

Can supervisors act for staff who do not use the portal?

Yes. Supervisors can apply for leave on behalf of people who prefer not to log in, and the record still shows who applied and who approved.

Is the owner’s view the same as HR’s?

No. Owners see headcount by branch, overtime and expiring licences. HR works inside the records, attendance and the month close, so the two views differ.

Can one HR executive cover several branches?

Yes. The product suits firms where one HR executive keeps records for staff across two or three branches, with branch access set up as the client wants it.

Where are the rules for each role written down?

The business sets them with the implementation team before go-live. The roles above are the starting point for that discussion.

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