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GullySystem

Fire Safety Spares and Cylinder Stock

A fire safety company holds powder, gas, cylinders, heads, valves and devices in stock. Each item is counted in the godown and in the vans your technicians drive.

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What is counted

Refill material

ABC powder, carbon dioxide, foam concentrate and clean agent, held by weight or volume, drawn down by every refill.

Cylinders and bodies

New cylinders for sale, standby cylinders for loan and condemned bodies awaiting disposal are counted apart. Each group has its own shelf.

System parts

Pipes, bends, landing valves, hose reels, sprinkler heads, branch pipes and couplings for installation and repair work.

Alarm devices

Smoke and heat detectors, call points, hooters, batteries and panel cards. Counting is by make and model.

Van stock

What each technician carries is its own count, so a part fitted at a building leaves that van and not the godown.

Issues and returns

Material leaves on an issue note against a project, a refill batch or a service visit. Unused parts come back the same way. Because every issue points at a job, an owner can read material consumed per installation instead of one godown figure for the whole month. Reorder levels are set per item.

Buying and receiving

Purchase orders

Orders go to your suppliers for powder, cylinders and devices, and stock is received against the order.

Supplier ledger

Bills received and payments made are held per supplier, so the balance owed is readable at any time.

Batch and warranty

Batch numbers on powder and warranty periods on devices are recorded. That matters when a panel card fails early.

What stock counting leaves to you

  • Reorder levels for each item in the godown and in vans
  • Whether van stock is verified weekly, monthly or on return
  • How condemned cylinders are disposed of and by whom
  • Which staff may issue material without an approval
FAQ

Frequently asked questions

Can each van hold its own stock?

Yes. A technician’s van is a separate location, and parts fitted at a site are deducted from that van.

How is powder consumption checked against refills?

Refill entries record the weight filled per cylinder. That total is then compared with the powder issued to your workshop during the same period.

Does it handle physical stock counts?

Yes. A count sheet is printed or filled on a phone, and the difference against the book figure is shown for approval.

Can purchase bills be matched to orders?

Yes. Quantity ordered, quantity received and quantity billed sit together, so a short supply is visible before payment.

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