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GullySystem

Reports and Dashboards for Photography Studios

These reports read the booking, crew, album and payment records that the studio already keeps. They cover dates, balances, stages, revisions, payouts and enquiries.

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Records the studio already keeps

Dates, money and album jobs are often held in separate places, such as a diary, a ledger and a list kept by the editors. A question about the month then needs several sources. These reports read from the booking record as it is updated. One place answers it.

The reports

Shoots booked by date

Confirmed and tentative dates from the booking calendar, with the crew assigned to each function, so the week reads as a list.

Advances and balances

Advances received and balances still to collect, booking by booking, from the payment schedule.

Jobs at each stage

Jobs from raw files through edit, design and printing to album delivered, with the person holding each one and the date promised to the family.

Albums past the promised date

Jobs beyond the date given to the family, shown to the coordinator before the family asks.

Revisions used

Revisions used against those included in the package, taken from the proof versions.

Freelancer payouts due

Amounts owed to hired crew for shoots already done, against the rate agreed for each shoot.

Enquiries by source

Where each enquiry came from, and how many became bookings. A quarter’s figures show which source brings in the work that is taken up.

Who reads which report

  • Owners read the dates, the stages and the outstanding money
  • Coordinators read late albums and the shoots booked for the week
  • Accounts read balances to collect and freelancer payouts due
  • Editors and designers read the jobs and dates assigned to them

What the figures reflect

Every number comes from the entries made so far. A stage must be moved, a payment entered and a card handover noted before a report is complete. When a report looks wrong, check for a record nobody has updated. Entry comes first. The studio dashboard shows several of these on one screen.

FAQ

Frequently asked questions

Are the figures live?

Yes. Each report is built from live entries, so it moves whenever a booking, stage or payment is entered.

Can reports beyond this list be added?

Yes, for anything already entered on bookings, stages or payments. Additional reports are defined with the studio before launch.

Do the reports cover the photographs themselves?

No. The system records file counts and where a disk or drive sits. The images stay on the studio’s own storage.

Where is the one-screen summary?

On the studio dashboard, which shows shoots this week, jobs at each stage, late albums, balances and payouts due.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements