Views by Role for Photography Studios
Studio owners, booking coordinators, crew, editors and accounts each work on a different part of one booking. Each sees the part that concerns them, from the same record.
One booking, several people
A wedding booking passes through many hands. The coordinator takes the enquiry and blocks the date, the crew shoots, editors and designers build the album, and accounts follow the balance. When each of them keeps a separate list, nobody sees the whole job. Here everyone works from the same record and sees the part that is theirs.
What each role sees
A booking from each seat
- The coordinator records the enquiry and places a tentative hold
- The advance confirms the date and the payment schedule goes on the booking
- Crew leads see call time, venue and equipment for each function
- Cards handed over are recorded with the file count and the disk
- Editors move the job through its stages toward the family’s approval
- Accounts and the coordinator see the balance before delivery
Studios the software is shaped for
It suits wedding studios with several crews out on the same date, and studios that hire freelance cinematographers and drone operators for each shoot. It also suits studios whose editing sits with one or two album designers, and those doing maternity, newborn and pre-wedding shoots on package rates. A photographer who does one shoot a month can still manage with a calendar and a receipt book.
What each studio decides
Which screens each person opens and what each may change is agreed during implementation. The coordinator uses the system most, so the coordinator is trained first on the studio’s own live bookings. Crew and editors are trained after that.
Frequently asked questions
Do crew need to install an app?
No. Call times, the day’s functions and the equipment taken out open in the phone browser, so a crew lead can use them at the venue.
Can the owner see everything?
Yes. The owner’s view covers the calendar, bookings against enquiries, album progress and the money outstanding.
Who is trained first?
The booking coordinator, on the studio’s own live bookings. Crew and editors follow once the coordinator is working in the system.
Can editors see payment figures?
What each role can see is agreed during implementation. Editors and designers mainly work from a list of jobs with promised dates.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements