In this guide 6 sections
Set up an industrial park lease register by deciding what one record holds, loading each agreement’s terms and checking them against the signed copy. Then link rent, CAM and utility charges to each lease. GullySystem would build it as a custom record, starting with one phase.
Decide what one record holds
Start with the space, not the tenant. Each plot, shed or warehouse bay gets one record, with its phase, area, specification and status. A lease then attaches to that record.
List the terms you want on every lease. Keep the list short enough that someone will fill it in for every tenant.
- Space, phase, area and specification
- Lease start, lock-in and expiry
- Rent, escalation date and renewal option
- Deposit and rent-free period
- CAM basis and utility meters
Load the agreements and check them
Enter the terms from each signed agreement, one tenant at a time. Do not copy them from an old sheet, because that sheet may already hold the mistake.
Have a second person compare every record with the signed copy. Mark the ones that differ. Where a clause is unclear, ask your lawyer or adviser before it goes into the register.
Link rent, CAM and utility charges
Rent follows the lease. CAM follows the basis the lease names, usually the area leased. Power and water follow meter readings entered by the park team.
Invoices are then raised from these records, with the GST lines your accountant confirms. A tenant’s statement shows rent, CAM, utilities, deposit and what is outstanding in one place.
- Monthly rent invoice from the lease
- CAM shared on the stated basis
- Meter readings entered on a phone
- One statement per tenant
Set reminders and name the owner
Decide which dates matter: escalation, lock-in end, expiry and deposit refund. Each one needs a reminder and a person who acts on it.
Leasing owns renewals. Finance owns invoices and dues. The park office owns meter readings and service requests. Write that split down before go-live.
Leave some things out of the first version
Begin with one phase and the tenants already in it. Add the next phase once the first month of invoices has been checked by finance.
Smart meter links, tenant logins and investor reports can follow. A link to smart meters depends on the meter make and is scoped as separate work.
Lease record template
List every field one lease record holds, and beside each note which clause of the signed agreement supplies the value. Fill it for three tenants first. The blanks show which clauses need a ruling before data entry begins.
Open a blank worksheet to printQuestions owners ask
Is there a packaged product for industrial park developers?
No. GullySystem would build the register from your own lease clauses, phases and charge rules, and a written proposal follows a short audit.
Can the register read smart meters?
Not on its own. Readings are entered by the park team on a phone. A smart meter link is scoped by meter make and priced apart.
Should we start with every phase?
No. Start with one phase and check a full billing cycle against the agreements before adding the rest.
Can tenants see their own statements?
Where you want it, a tenant login can show that tenant’s statement and service requests. The channel is chosen during set-up.