In this guide 6 sections
Get the site measure signed. Nothing is cut before the signature. Then install phase by phase, log each defect on a numbered snag list with a photo, and close the project with a signed handover. Chat groups are not a record. Keep the rest in one project file.
Measure once, then get it signed
Bring drawings, laser and camera. Check wall lengths, column positions, ceiling height, floor level, power and data points, and the size of the delivery lift, then measure the diagonals of every room.
Mark every difference from the architect’s drawing. A column sitting 40 mm off its drawn position can change a whole workstation run, shorten a corridor of desks or push a partition into a door swing.
Write the figures on a sheet that the client’s representative signs, adding the day it was measured and which colleague held the other end of the tape. It settles the argument in week six.
- Wall lengths and diagonals
- Column and beam positions
- Floor level and ceiling height
- Power, data and HVAC points
- Lift size and delivery route
Freeze the drawings against the signed measure
Redraw only after sign off. Give each drawing a revision letter and a list of what changed, and send the factory only the latest revision with the older one withdrawn in writing.
Chat threads breed stale drawings. Someone forwards revision B on the floor while the factory is still cutting to revision A, and the mismatch shows only when the first desk arrives short.
Tie the cutting list, the laminate codes, the hardware schedule and the edge banding table to the same revision letter, so a factory file never mixes two versions.
Plan the installation in phases
Split the job by floor or zone. Give each phase a start date, a crew, a delivery slot and a list of items, then schedule reception and the executive floor last so tops stay clean.
Confirm readiness the day before. Check floor protection, power for tools, the lift booking and security passes for the crew, since a locked service lift can waste a whole delivery slot.
- Phase, zone and crew
- Delivery slot and lift booking
- Item list with quantities
- Site readiness confirmed the day before
Run the snag list as a log, not a chat
Number every snag and log its place. Record the location, a photo, the defect, the owner and the target date, using entries such as chipped edges, drawer fronts out of line and missing cable grommets.
Close each snag with an after photo. A snag without proof stays open.
Review it after each phase. Small faults repeated across forty workstations, such as a loose drawer runner or a chipped edge, are cheaper to fix on day three than on day thirty.
Hand over with a clean record
Walk the zones with the client. Hand over the keys, the warranty terms, the care instructions for laminates and fabrics, and the spare hardware bag, ticking each zone as the client accepts it.
Collect a signed handover note that lists every snag accepted as open, with a closing date and the fitter’s name beside each. Claims of an unfinished job then fail.
Before leaving site, file the signed measure sheet, the final drawings and the snag log in the project record, so a later warranty call starts from facts.
Site measure and handover checklist
A two-part sheet. Part one lists each measure with columns for drawing value, site value, difference and the signature of the client’s representative on every page. Part two is a snag log with number, location, photo reference, defect, owner, target date and closing photo, one row for each fault.
Open a blank worksheet to printQuestions owners ask
Who should sign the site measurement?
The client’s project representative and your project manager should both sign, and if an interior consultant is involved, add their sign off as well.
How many revisions of a drawing are normal?
The count varies by project. What matters is that each revision is lettered, dated and sent to the factory with the older one withdrawn in writing, so cutting never follows a stale file.
What if the site changes after we have measured?
Re-measure the affected zone and repeat the sign off, and do not cut on old figures until the new sheet carries a fresh signature and a fresh date.