Requirements checklist
What to ask for when choosing software for aggregate suppliers.
A checklist built from how aggregate suppliers work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Product and size list
- Zone price lists and quotations
- Weighbridge tickets
- Stockpile bins
- Tipper trips and hired hauliers
- Customer accounts and credit
- Grading test records
Roles that need their own access
Who logs in, and what each person may see or change.
- For the owner
- For the dispatcher
- For weighbridge operators
- For drivers and hired tipper owners
- For accounts
Reports to ask for
Ask to see each one with your own sample data.
- Tonnes sold by product, zone and customer
- Weighbridge tickets not yet invoiced
- Stockpile movement and bins below reorder level
- Trips and diesel per tipper, own or hired
- Contractor balances with the oldest invoice first
- Margin per delivered tonne by haul zone
- Gradation results against delivered batches
Systems it may need to connect to
Note which ones you already run.
- Weighbridge
- SMS
- WhatsApp or other messaging
- Accounting export
Questions for any vendor
Put these to every supplier you are comparing.
- Does a weighbridge ticket flow into the invoice?
- Do rates change by zone?
- How are hired tipper owners paid?
- Can one site order take many loads?
- Where are grading tests kept?
- Does bought-in stone get tracked too?
- Do we need a particular weighbridge?
- What happens to open contractor balances?
- What makes the quote bigger or smaller?
- Can we export tickets and invoices?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Tickets and invoices drift apart
- Delivered rates are quoted from memory
- Stockpiles run short without warning
- Hired haulier trips are argued
- Grading test results are filed apart
Prefer to talk it through? See the aggregate suppliers page.