Requirements checklist
What to ask for when choosing software for badminton academies.
A checklist built from how badminton academies work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Court grid and hourly hire
- Batches, levels and age groups
- Player assessments and progress
- Fees, passes and court-hire receipts
- Shuttle, string and equipment stock
- Tournaments and draw entries
- Coach attendance and payouts
Roles that need their own access
Who logs in, and what each person may see or change.
- For the academy owner
- For head coaches
- At the front desk
- In the equipment store
Reports to ask for
Ask to see each one with your own sample data.
- Court hours booked and idle by court and weekday
- Batch strength and attendance by coach
- Fees due by parent and month
- Shuttle tubes issued by batch and evening
- Players due an assessment or a level move
- Tournament entries and unpaid entry fees
- Coach payout for the month, base and private share
Systems it may need to connect to
Note which ones you already run.
- SMS
- Card and wallet payments
- Accounting export
- Biometric or QR check-in
Questions for any vendor
Put these to every supplier you are comparing.
- Is this software for coaching, or only for court booking?
- Can a court be held for a batch and still be hired out when the batch is off?
- Is shuttle use recorded for a single batch?
- How are player levels kept?
- Does it run tournament draws?
- How is a coach’s share on private lessons worked out?
- Can a parent with two children pay once?
- May we move our player list in from a spreadsheet?
- What does it cost?
- If we leave, can the records come with us?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Court hours are double-booked
- Players sit in the wrong batch
- Shuttle use cannot be matched to batches
- Tournament entries are collected in chat groups
- Private session shares are disputed
Prefer to talk it through? See the badminton academies page.