Requirements checklist
What to ask for when choosing software for fertiliser dealers.
A checklist built from how fertiliser dealers work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Truck receipt and bag count
- Grade and store stock
- Company allotments and indents
- Farmer sales and crop record
- Seasonal credit book
- Farm delivery runs
Roles that need their own access
Who logs in, and what each person may see or change.
- For owners
- For the storekeeper
- For counter staff
- For delivery crews
- For the accountant
Reports to ask for
Ask to see each one with your own sample data.
- Trucks received with shortages and torn sacks, by company and invoice
- Stock by grade, pack size and warehouse stack
- Company allotments against bags lifted and pending
- Sale register entries by date, grade and farmer
- Seasonal credit by farmer and village, oldest balance first
- Delivery runs with bags loaded against bags dropped
- Write-offs for caked and torn bags, by grade
Systems it may need to connect to
Note which ones you already run.
- SMS
- Weighing scale
- Card and payment gateway
- Accounting export
Questions for any vendor
Put these to every supplier you are comparing.
- Can the yard record bags by grade while the truck is still there?
- How does it keep similar grades from being mixed?
- Can it keep the sale register our regulator expects?
- How are damaged bags treated in stock?
- Does it handle seasonal credit for farmers?
- Can we plan delivery runs to villages?
- We hold stock in more than one warehouse. Is that supported?
- What would it take to move from our paper registers?
- How do we begin?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Truck counts are not signed at the gate
- Grades are mixed up on the stack
- Caked and torn bags vanish from stock
- The sale register is copied out by hand
- Seasonal credit hides the real due
Prefer to talk it through? See the fertiliser dealers page.