Count every bag by grade from the truck at the gate to the farmer’s receipt.

Fertiliser arrives by the truckload and leaves by the bag, and a gap between the two is hard to find. A delivery note says five hundred bags, the stack shows four hundred and ninety, and the driver has already gone. Without a count taken at the gate, the shortage becomes the dealer’s loss. Proof matters.

Fertiliser dealer software begins at the weighbridge and the stack, because stock, credit and the sale register all depend on a count that someone signed. The first walkthrough tracks a single truck, from the signed delivery note and the stack it lands on to the final bag a farmer carries away.

The dealer receives an allotment from the company and waits for the truck. Urea, complex grades, potash and micronutrient mixes come in fifty kilo bags, with liquid products and bulk sacks alongside. The storekeeper counts bags at unloading, checks the stitching and the grade printed on each bag, and notes torn or caked ones. Stacks are kept off the floor and away from rain, grade by grade. Rain is the enemy.

At the counter the farmer asks for a grade for their crop and often wants soil advice. The dealer bills by bag, notes the buyer’s identity where the sale register requires it, and gives credit until the crop is sold. A field boy delivers to the farm by tractor or pickup. At month end the sale register, the stock register and the credit book are all expected to agree.