Bookings, spray missions, battery packs and area bills for drone crews.
Log farmer bookings, field notes, spray plans, pilot and helper schedules, flight logs, battery packs, drone maintenance and bills in one place. A mission keeps its field, tank mix and flown area together from the booking call to the last receipt, so acre counts are checked against the mission, not memory. Pilots enter details from a phone at the field edge.
- Field list, per-acre rates and crop types set up to match your quotes
- Farmer contacts, earlier missions and unpaid bills carried across
- Our staff reshape the spray record form whenever you ask
Crews that spray, spread and map crop fields keep bookings, spray plans, flight logs and area bills in one system. Each mission records the field, the pilot, the drone, the battery sets, the product used and the acres covered. Battery cycles, service dates and pilot certificate expiries live beside the missions.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Booking
A farmer’s request for a spray, spread or mapping job is logged with field, crop, stage and target date. A new field gets its own record.
- 2
Plan and quotation
The tank mix, dose and water volume are set for the crop stage. A quotation is priced per acre from the rate card, and the farmer’s answer is saved. Revisions stay.
- 3
Schedule
The mission is placed against a pilot, a helper, a drone and a date, with wind and weather notes. Product and battery sets are reserved from the store. Nothing is double-booked.
- 4
Flight
The pilot flies the sorties, and the mission card records battery sets, tank loads, area covered and any change made at the field edge.
- 5
Acknowledge and record
The farmer confirms the mission, and a spray record is printed or sent. Unused product is returned. Batteries are logged and cycles are counted.
- 6
Billing and upkeep
The area flown becomes the bill, and the receipt is posted. Reminders for upkeep and paper expiry follow. Last season’s record is there for the next booking.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Calls, dealer messages and agent lists are logged as requests with field, crop and target date, so no spray window passes unanswered.
- Estimate/Quotation Management
Spraying, spreading and mapping are quoted per acre or hectare from your rate card, with revisions and open quotes listed together.
- Technician Scheduling
Missions are placed against a pilot, a helper and a drone, with wind notes, so nobody is booked on two fields in one morning.
- Job Cards
Every mission holds pilot, drone, sorties, battery sets, tank loads and area covered, closed by the farmer’s acknowledgement.
- Fixed Asset Register
Airframes, battery packs, pumps and nozzle sets are listed with cycles, hours and service dates, and a worn pack is retired on record.
- Stock Tracking and Alerts
Product held for farmers, spare nozzles and propellers are counted in, issued to a mission and returned, with alerts on low spares.
- Document Management
Pilot certificates, drone registrations and insurance copies are stored against the person or drone they cover, with expiry dates shown.
- Service Reminders
Propeller checks, pump flushing, battery replacement and paper expiries raise reminders ahead of the date, before a booked field is at risk.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
See missions booked, acres flown, dues by farmer, product used and the state of every drone and battery pack in the fleet.
For pilots
Open the day’s missions on a phone, see the field notes and tank mix, and log sorties, area and battery sets before leaving the field.
For field helpers
Read the mixing order for each tank, record product used and returned, and note refills during a mission. Refills are noted against the tank.
For the office
Take bookings and quote by the acre. Schedule crews, print spray records and post farmer payments.
For maintenance staff
Track propellers, pumps, nozzles and battery packs by cycles and hours, and close each repair against the drone.
The numbers the owner asks for.
- Missions booked, flown and cancelled, by crop and area
- Acres flown by pilot, drone and week
- Product used and returned by mission
- Battery pack cycles and packs near retirement
- Dues by farmer, oldest bill first
- Drone downtime and repair log
- Pilot and registration papers expiring soon
Who this is built for.
- Firms whose drones spray crop protection products over farmland for paying growers
- Crews that broadcast seed, granules or fertiliser from the air
- Service providers who also map plots and capture crop health images
- Grower collectives and young agri ventures sharing one drone
- Input dealers who offer the flying as a paid extra
When it is not the right choice.
- One pilot flying a single drone for a few regular growers is fine with a spray diary and a phone to chase unpaid bills. Paper stops working once helpers, batteries and several villages enter the week.
- Firms that build or assemble drones will find Drone Component Manufacturer Management Software closer, and crop growers will find Crop Farm Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Payment gateway
- Accounting export
- Flight app file import
Questions owners ask before a demo.
Does it fly or plan the mission?
No. Your pilots use their own flight app for that. This system holds the booking, the field, the tank mix and the result, and ties the area flown to the bill.
Can we quote spraying and mapping at different rates?
Yes. Spraying, spreading and mapping each carry their own acre or hectare rate, with extra lines for travel and for product supplied by you.
How are battery packs tracked?
Each pack has a number, a cycle count and a service date. The mission card records which packs flew, so counts rise without a pilot writing them separately.
Can a farmer receive a spray record?
Yes. Once a mission closes, its field, crop, product, dose, date, pilot and area print on one sheet or go to the farmer as a message. Its layout is agreed with you.
What happens when a mission is called off for wind?
The mission stays on the list with the reason noted and moves to a new date. Product and battery sets reserved for it are released or held.
Does it track pilot certificates and registrations?
Yes. It holds the dates and copies and reminds you before each lapse. Which papers your region requires is decided with your own staff during set-up.
Can it handle product supplied by the farmer?
Yes. A mission notes whether the product came from the farmer or from you. Farmer product is received and returned on the job card, and your own stock is billed at the product rate.
Do we keep control of our mission data?
Yes. You own every mission log, field record and spray record, and the file layout for taking them out is fixed in writing before development begins.
What does it cost?
Pilots, office users and drones set the scope, and so does any custom spray record layout, which adds work beyond the standard form. Demo first, using your rate card.
Can we try it with last season’s missions?
Yes. We load a handful of last season’s fields and missions in the demo, so you can see the area, the bill and the spray record beside your own sheet.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Agri-drone Operator Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements