One record for every field, input, harvest load and grain contract.
Manage field plans, seed and input stores, spray records, machine hours, seasonal crews, harvest tickets, bin stock and forward grain contracts in one system. Each field carries its crop, its passes and its costs through the season. At harvest, every load is weighed and tied to the field it came from. Managers read margin by field and by crop.
- Field list, rotation history and crop plan entered as your agronomist keeps them
- Open grain contracts and bin stock migrated before go-live
- Product lists, crop codes and grade names changed by GullySystem staff when you ask
Arable farms keep field plans, input stores, spray and drilling records, harvest tickets, bin stock and forward grain contracts together in Crop Farm Management Software, built by GullySystem. Every pass and product is written against the field. Weighbridge loads name their field and bin. Margin is read by field, crop and season.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Season plan
The agronomist and farm manager set the crop, variety, seed lot, sowing window and planned inputs for each field. Rotation history is on screen while they choose.
- 2
Inputs bought and stored
Seed, fertiliser and crop protection are ordered from suppliers and received by lot and expiry. Each product is placed in a named store.
- 3
Field work
Drilling, spraying and rolling are logged against the field, the machine and the operator. Dose, water volume and weather are saved with each spray pass.
- 4
Scouting
Walks produce notes on weeds, pests and disease by field, with photographs. A note can raise a spray task for the following day.
- 5
Harvest and storage
Each load is weighed in with its moisture, field and trailer. Grain goes to the dryer, a named bin or a buyer’s lorry, and the bin stock updates.
- 6
Sale and margin
Deliveries are matched to contracts and invoiced. After the season, costs and sales for each field are set side by side.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Stock Tracking and Alerts
Seed, fertiliser and chemical drums are counted on receipt and on issue, and a low level on a fast-used product raises an alert before sowing.
- Batch and Serial Tracking
Each spray pass carries the product lot, so a withdrawn batch can be traced to the exact fields and dates where it was used.
- Work Order Management
Each planned drilling, spray or harvest job becomes a task for a field, with an owner, a due window and a status.
- Attendance & Time Tracking
Hours and piece-rate output are marked by crew, field and task, then totalled for the pay run with advances already taken.
- Fixed Asset Register
Every tractor, drill and combine is registered with its service dates and hours, and its running cost flows to the fields worked.
- Order Management
A forward sale is held as an order with delivery windows, and each haulage ticket reduces the tonnes still owed to the buyer.
- Purchase Order Management
Orders to seed merchants and chemical suppliers are raised from the plan, and receipts close the order line by line.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
Read margin by field and crop, tonnes against contracts, and cash owed by buyers. Compare this season’s plan with the last.
For farm managers
Assign field tasks, watch machine and crew hours, and keep the input store honest. Approve purchase orders for seed and chemicals.
For agronomists
Set crop plans, record scouting findings and write spray recommendations against the field. Check pre-harvest intervals before a harvest date is fixed.
For machine operators
Open the day’s tasks on a phone, enter dose, area and hours, and save before leaving the cab.
For grain store clerks
Weigh in loads, read moisture, place grain in bins and prepare dispatch tickets against contracts.
The numbers the owner asks for.
- Spray and application history by field, with pre-harvest interval dates
- Yield per hectare by field, crop and variety
- Seed and chemical stock by lot with expiry dates
- Machine hours, diesel drawn and repair cost per machine and per field
- Bin stock by crop and grade against open contracts
- Contract tonnes delivered, outstanding and unpriced by buyer
- Field margin after seed, inputs, machine cost, labour and rent
Who this is built for.
- Arable farms growing cereals, oilseeds, pulses or root crops on rotated fields
- Family farms that keep their own grain bins and sell forward to merchants
- Farm companies that manage several holdings or rented blocks under one office
- Contract farming operations that grow for a processor and must show application records
- Estates that employ seasonal crews for planting, picking or harvest
When it is not the right choice.
- A farm with a few fields and no stored grain can keep its plan in a notebook.
- Dairy units, poultry houses and fruit orchards need records that differ from arable work, and Organic Farm Management Software suits growers who sell under a certifier’s standard.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Weighbridge indicator
- Accounting export
- SMS and messaging
- Spreadsheet import
- Boundary and mapping files
Questions owners ask before a demo.
Does it work for mixed arable rotations?
Yes. Cereals, oilseed, pulses and break crops are each held as crop records with their own plans. A field moves through its rotation, and the history stays attached to the field.
Can spray records be shown to a buyer on request?
Yes. The application history prints for a field or a crop with product, dose, date, operator and interval. Which fields a buyer may see is decided by you.
How are bins and contracts matched?
Every bin holds a crop and a grade, and each contract names the same. A load leaving a bin is booked against a contract line, so the tonnes still owed are always on the screen.
Does the farm need a weighbridge connection?
No. Weights can be keyed from the ticket. If your indicator can send a reading to a computer, a connection can be quoted as separate work.
Can the cab work without signal?
The phone screens need a connection when saving. In fields with weak coverage the operator notes the pass and enters it when back in range, and the office reviews the day’s gaps.
How is machine cost split across fields?
Hours on each field are logged with the machine. The hourly cost, built from diesel, repairs and operator time, is then spread across those fields in the margin report.
What will setup need from us?
A field list, last season’s plan, your store items and your open contracts. Your agronomist reviews the history. Training for the office, the store and the cab is part of the project.
Who can take our field data out?
The farm keeps ownership of its records, and the agreement for the project names the export format in advance, so leaving later involves no dispute. Field history and contract data can be handed back in spreadsheet form.
How do we get a quotation?
Share your requirements: the number of fields, crops, users and bins. A walk-through on sample data follows, and the written quotation reflects the scope you chose.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
Related products.
See Crop Farm Management Software with your own data.
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