Record attendance where the work is, and close the month from it.
Attendance and time tracking records who came in, when and where, for office staff and for labour at a site. Shifts, overtime, half days and leave are held in one record, so the month closes with an attendance sheet that payroll can run from. Disputes about a few days last month are settled from the record and not from memory.
In many small businesses attendance is a register at the gate, a WhatsApp message from a supervisor and a biometric machine whose reports nobody downloads. At month end, somebody builds one sheet from all three. Each month a few people lose a day they worked and a few gain one they did not.
Attendance is marked once, where the person is. Office staff punch in on the machine you already own. A site supervisor marks the crew from a phone, with the location stamped on the entry.
What your team uses today.
The module takes over these, one at a time, so nothing has to stop while it is set up.
- The gate register
- A supervisor’s evening message with names
- The biometric report nobody downloads
- A month-end sheet built by hand
The problems this is meant to ease.
What attendance & time tracking does.
What this looks like in a working week.
Illustrative scenarios, written to show the shape of the work. They are not accounts of client systems.
The people who open this every day.
From first conversation to daily use.
Reading your current practice
We go through the register, the sheets and the machine reports in use today. You supply samples from a recent month. You get back a written note of how attendance flows.
Rules written down
Shifts, grace periods, half day and overtime rules are listed in plain words. You confirm them. A rules sheet comes back that you can show staff.
Device and site check
We look at the biometric model and at each place where marking happens. You say who marks where. A note returns on what connects directly and what needs a file.
A trial on copied records
Last month’s records are loaded into a trial screen. The admin team compares the result with the sheet they really used. Differences are discussed.
Supervisors trained, then live
Supervisors and the admin team practise marking and correcting. You choose the start date. The old register retires after a clean month close.
How you would know it is working.
Record where you stand before it goes live, so the change is measured against your own figures.
- Missing punches in a month, by site and by supervisor
- Corrections made after the day, with the reasons given
- Days between month end and the attendance sheet being locked
- Contractor crew days billed compared with crew days marked
- Salary queries that trace back to attendance
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Payroll management
- Leave and holiday management
- Project time tracking
- Biometric attendance devices
Products that include it.
How we would put it in.
Questions owners ask about attendance & time tracking.
Can we keep our existing biometric machine?
Usually yes. Most machines export a file, and many allow a direct connection. We check the model during the work and say honestly whether it can be used or whether it is better replaced.
Does it work when site labour have no smartphones?
Yes, because they are not the ones marking attendance. The supervisor marks the crew from their own phone, and a photograph of the group can be attached where you want that proof. Our home cleaning system records crew attendance for payroll in the same way.
Does it work out salaries as well?
Not by itself. It produces the attendance the payroll module or your accountant needs, with days, overtime and absences. The salary rules stay where they are today.
Is a register a problem for twelve staff?
Not always. With twelve people in one office, a register and an honest supervisor are enough. The case changes with multiple sites, night shifts, or labour supplied by a contractor who bills monthly.
What decides the cost of attendance tracking?
The mix of places and people drives it. A single office with a machine is simple, while several sites, contractor crews and a machine export add scope. Once your set-up is read, the quotation lists each part separately, and site marking, for instance, can be dropped.
How long before attendance runs live?
That depends on how clear your rules are and how quickly the device question is settled. The first usable release holds marking, corrections and the month lock. You supply the rules and sample records. Dates for each stage go into the proposal.
Businesses that ask for this.
Modules that work with it.
Tell us how you handle attendance & time tracking today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements