We run housekeeping, maintenance and pantry at twelve sites, and each site reports in its own way.
Facility management companies run housekeeping, maintenance, pantry and front office across client sites, and each site usually reports through its own Excel and WhatsApp group. GullySystem builds one system for attendance, checklists, tickets and consumable issues across sites, with site-wise billing at month end. It starts with a free technology audit of how your sites report today.
Your client judges you on a clean washroom, a working lift and a quick reply to a complaint. You judge each site on manpower cost and consumables.
We build software that shows both views from the same data, site by site.
Each site has a contract with manpower by role: housekeepers, technicians, pantry staff and supervisors. The site supervisor marks attendance, allocates areas, and runs daily checklists for washrooms, common areas and plant rooms. Technicians follow a planned maintenance schedule for DG sets, pumps, HVAC and lifts, often on paper logs.
Client complaints come through the admin team by email or WhatsApp. Consumables such as cleaning chemicals, tissue rolls and garbage bags are issued from a central store to each site. At month end, the head office collects attendance, consumable use and complaint reports from every site and bills each client.
What goes wrong for facility management companies without a proper system.
Every site reports differently
One supervisor sends Excel, another sends photos, and head office rebuilds the picture by hand.
Consumable costs creep up
Chemicals and tissue rolls are issued to sites without a check against headcount or area.
Planned maintenance slips
The DG service was due last week and the paper log is at the site.
Complaints are closed without proof
The client says the leak was never fixed, and there is no photo or timestamp to show it was.
What we would build for facility management companies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Site-wise attendance and roster
Staff by role and shift at each site, with attendance marked on the supervisor’s phone.
Daily checklists with photos
Washroom, area and plant-room checks completed and time-stamped, visible to head office.
Planned maintenance calendar
DG, pump, HVAC and lift schedules per site, with readings and service records.
Complaint tickets
Client complaints logged, assigned and closed with before-and-after photos.
Consumables issue and use
Items sent to each site against a norm, with variance flagged.
Monthly site report and billing
Attendance, complaints and consumables summarised per client, alongside the invoice.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreIoT and Edge Computing
Machines, meters and sensors feeding the same system your office uses, even when the network drops.
Learn moreData Engineering and Business Intelligence
Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions facility management companies ask before they call.
Can billing and payroll entries go to Tally?
Yes. Site-wise invoices and salary summaries post to Tally, so your accounts team does not re-enter them.
Can clients see their own site dashboard?
Yes. A client login can show attendance, checklists and open complaints for their site only, so the admin team stops asking for a separate report.
Is this worth it if we manage only three sites?
Possibly not yet. Three sites can run on shared sheets and a disciplined supervisor, and the audit will say so if that is your case.
Can meters and plant equipment report automatically?
Where equipment has sensors or a controller, readings can be captured without a technician typing them. We would start with the manual log and add sensors where it pays.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many facility management companies.
Related industries.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private