Let staff fetch payslips, apply for leave and update details themselves.
Employee Self-Service gives your staff a small screen of their own: payslip, leave balance, holiday list, pension fund number and the letter they need for a bank loan. They apply for leave and update an address themselves. HR stops being a counter for questions that have the same answer every month.
A salary certificate for a home loan, last April’s payslip, and the number of casual leaves left arrive at the HR executive one by one, usually while she is running the salary.
Give people a login and they answer those questions themselves. It saves HR a day. What they cannot change stays locked. Changes they can make come back to HR for approval.
What your team uses today.
The module takes over these, one at a time, so nothing has to stop while it is set up.
- A payslip sent into a chat group
- The HR counter on salary day
- Leave applied for on a paper slip
The problems this is meant to ease.
What employee self-service (ess) does.
What this looks like in a working week.
Illustrative scenarios, written to show the shape of the work. They are not accounts of client systems.
The people who open this every day.
From first conversation to daily use.
Choose what staff see
Decide which documents and actions staff may use. A note sets out the screens and who approves each.
Connect the sources
Supply payroll and leave data in a usable form. Try the trial screen. Sample employees show their real figures.
Pilot group
A small group from the office and the floor tries it on their phones. Their remarks come back as fixes.
Invite everyone
Login details go out with a short guide in your language. HR gets a list. It shows who has logged in and who has not.
Retire the counter
Requests are accepted through the system only. HR reads the log for those still arriving by message.
How you would know it is working.
Record where you stand before it goes live, so the change is measured against your own figures.
- Employees who have logged in, by team
- Leave applications raised on the screen against those sent by message
- Detail-change requests waiting for approval
- Letters requested and issued, with dates
- Payslips viewed, by month
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Payroll management
- Leave and holiday management
- Employee database
- Attendance and time tracking
Products that include it.
How we would put it in.
Questions owners ask about employee self-service (ess).
Will staff who are uncomfortable with apps use it?
Some will not, and that is worth planning for. The page is kept to a few large buttons in the language your staff read, and supervisors keep doing it for those who prefer that. Even partial use takes a real load off the HR desk.
Can an employee change his own bank account?
He can ask. The change waits for HR approval before payroll picks it up, because a salary paid into the wrong account is nobody’s idea of self-service.
Is it a separate app to install?
No. It runs in a mobile browser from a link, and can be saved to the home screen. Fewer things to install means fewer people stuck at the first step.
What stops one worker seeing another’s salary?
Each login sees only that person’s records, and the audit trail shows every view. Payroll files often reach more hands than an owner expects. Roles decide who opens what from day one.
What affects the cost of a staff self-service screen?
The headcount using it, the documents you release and the connected systems. Payroll and attendance links are the larger pieces. The quotation, drawn up after we study the scope, lists every piece separately. A link can be dropped.
When can staff open a payslip on a phone?
When payroll and leave records are ready to be read. Payslips, leave balance, leave applications and the holiday list go first. Letters and detail changes follow. The proposal has the dates.
Businesses that ask for this.
Modules that work with it.
Tell us how you handle employee self-service (ess) today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements