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GullySystem
Travel and transport · Software for logistics and transport companies

Follow each consignment from booking to signed delivery proof, and each truck to settlement.

Logistics and transport companies run on paper consignment notes, trip sheets, fuel advances and hired-in trucks, and freight is billed only after the signed proof of delivery (POD) returns. The paperwork is the money. The system handles booking, the consignment note, trip expenses, POD photographed on the driver’s phone, and freight billing, so paper stops holding up the bill.

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At a glance

In transport the paperwork is the money. A lost POD means a late bill, and a late bill leaves your cash sitting with the customer while diesel and driver costs are already paid.

Each consignment is followed from booking to delivery proof, and each truck from loading to settlement, with every paper attached to the trip it belongs to. Nothing stays in a cabin.

How the work runs today

A customer calls with a load from an inland industrial estate to a port city, and your booking clerk arranges an own truck or a hired-in one. He writes the consignment note with sender, receiver, goods, weight and freight, marking whether the sender pays or the receiver pays on delivery. The driver takes a fuel advance.

Tracking means ringing the driver. After delivery the signed POD should come straight back to the office, but often it arrives days later, folded in the cabin of the truck.

Trip sheets record fuel, toll charges, loading and unloading labour and driver allowance, and every line has to be reconciled before the trip can be closed. Owners of hired-in trucks want their balance freight once the POD is in, and the customer wants a bill with that POD copy attached. One signature releases all of it.

Where it breaks

What goes wrong for logistics and transport companies without a proper system.

Billing waits for PODs

A freight bill cannot leave without the signed POD, and the paper comes back late, damaged or not at all. Cash is held up.

Trip expenses are guesswork

Fuel, tolls and driver allowance are settled from a driver’s memory and a pocket full of slips, so no one can check a figure later. Every settlement turns into an argument.

Hired-in truck payments get messy

Advances and balance freight owed to the owners of hired-in trucks sit in a notebook, and the disputes arrive when the owner comes asking for money. Nobody has the figures.

Customers call for status all day

Every enquiry about a load means ringing a driver who is on the highway, and what he tells you is a guess made from memory. The customer rings again soon.

What the software does

What we would build for logistics and transport companies.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Booking and consignment note

Generate the consignment note with sender, receiver, goods, weight, share of a part load and freight, printed at the counter or sent as a PDF.

Trucks, drivers and papers

Record own and hired-in trucks, drivers, tyres, and permit, fitness and insurance dates, so a lapsed paper is seen before dispatch and not at a roadside check.

Trip sheet and settlement

Compare fuel, toll, loading labour and allowance advances with actuals for each trip, and settle into the driver’s account when he returns.

POD capture on the phone

Let the driver photograph the signed POD at the delivery point, so it attaches itself to the consignment note before he leaves the gate.

Freight rates and quotations

Hold the agreed rate per party and route, by tonne, by article or by full load, so the billing clerk never rings the owner to ask what to charge.

Freight billing and truck hire payments

Raise customer bills with the POD copy attached, follow to-pay collection at the delivery end, and settle the truck owner’s balance once that POD is in the file.

Before you talk to a supplier

A requirements checklist for logistics and transport companies.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for logistics and transport companies.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Logistics and Transport Management Software

Consignment booking, trip sheets, lorry and driver records, attached vehicle hire, delivery proof, freight billing and to-pay collection for road haulage companies.

See the product
More products

Other products in the same sector as logistics and transport companies.

Solutions inside

The business modules logistics and transport companies use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help logistics and transport companies.

Each one reads records you already keep, and a person approves every decision.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

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API and System Integration

Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.

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IoT and Edge Computing

Machines, meters and sensors feeding the same system your office uses, even when the network drops.

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All our other services

Guides

Written for logistics and transport companies.

Practical notes on running the business, not product marketing.

Month-End Close for a Transport Company: PODs, Freight Bills and Hire

A month-end routine for transporters: chase unsigned PODs, bill the month, account for to-pay cash, settle trip sheets and release attached lorry balances.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

All case studies
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PetSeva: matching owners to the right vet, at any hour

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Read the case study Paying guest accommodation

SAM Atithi Pavathi: bed-level occupancy as the source of truth

PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

Read the case study School transport services

SAM Tours: school transport on a single ledger

Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.

Read the case study Microfinance and Self Help Groups

Vikasa RDO: making SHG loan recovery auditable

Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions logistics and transport companies ask before they call.

Will freight bills still go through our ledgers?

Not directly. Your accounting software stays as it is. Freight bills, truck hire payments and trip expenses can go out as a file for it, agreed with your accountant and quoted separately.

Can it read our GPS trackers and toll tag statements?

Where the device allows, yes. A GPS feed is read into the trip if your tracker provider shares it, and the toll tag statement is checked against the toll on the trip sheet. Your device is confirmed during scoping.

Does it generate government transport documents?

No. Any transport document your tax authority requires is raised on its own portal, and nothing here creates, verifies or extends one. Only your own paperwork comes from here.

Will drivers use a phone app?

Drivers will if it is one screen. Open the trip, photograph the POD, done. For a driver who will not use the app, the office attaches the photograph he sends by chat message from the delivery point.

How is a freight and trucking system quoted?

Branches, own and hired-in trucks, and the booking clerks, accountants and drivers using it shape the scope. Phone-based POD capture, fuel advances and truck hire payments may come in the opening release. A GPS or accounts connection adds work. Each part shows as its own line.

What should a transport company bring before work begins?

Bring consignment note books, trip sheets, a fuel advance register, hired truck owner balances and a few freight bills with PODs. Name a booking lead, an accounts person and a fleet supervisor who can review screens.

Who owns consignment and trip data if we change course?

The company. It holds the program and the records, and consignments, PODs, trip settlements and freight bills leave in ordinary exportable files whenever you ask. The build team supports it, and GullySystem hosts unless you prefer another host.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many logistics and transport companies.

Across India

Cities where logistics and transport companies are common.

Related

Related industries.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements