One connected system for surveys, packing lists, crews, transit and claims.
Manage a packers and movers business in one system. A pre-move survey records every carton, crate and item of furniture. That list sets the quotation. Packing lists, crew and vehicle allocation, consignment notes and transit updates sit on the same move file. Damage claims, storage dates and corporate billing follow from it.
- Survey item lists, packing material and move rates entered as you quote them
- Customer records, corporate accounts and balances carried over from your registers
- Rate and crew list changes made by our staff whenever you ask
The pre-move survey is where a shifting job starts, so Packers and Movers Management Software begins with the room-by-room goods list. That list sets the quotation. Packing lists, carton numbers, crew and lorry allocation, consignment notes and transit updates stay on the same move file. GullySystem sets it up for household and office movers, with damage claims and corporate billing included.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
A family or a company office asks for a shifting rate by phone, WhatsApp or the website form. Origin, destination and the shifting date go on an enquiry record.
- 2
Pre-move survey
A surveyor visits the house or office and lists every item, room by room. Floor and lift access go down too. The distance from the door to where the lorry can park is noted.
- 3
Quotation and booking
The item list becomes the quotation, with packing material, labour, vehicle and storage shown separately. On confirmation an advance is taken and the move joins the calendar.
- 4
Packing and loading
On packing day the crew numbers each carton and marks the fragile ones. The load is checked against the packing list, and a consignment note goes with the lorry.
- 5
Transit and delivery
The lorry’s position is updated for the customer until it reaches the destination address. At delivery the cartons are tallied, unpacked where asked, and the receipt is signed.
- 6
Billing and claims
The balance is billed with the extras actually used, and corporate moves go against the purchase order. A damage claim is logged with photos and followed to a settlement.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Move enquiries and sources
Record each shifting enquiry with origin, destination, shifting date, household or office size and where the caller came from.
Learn morePre-move survey and goods inventory
List items room by room on a phone, with photos, fragile marks, dismantling needs, floor number and lift access against the address.
Learn moreQuotations and move estimates
Build the quotation from the survey list, showing packing material, labour, vehicle, loading, unloading and storage as separate heads.
Learn moreBooking and move calendar
Confirm the move, record the advance taken, and place packing and loading dates on a calendar the coordinator reads each morning.
Learn morePacking lists and carton labels
Number every carton and crate against the move, note what went inside, and print labels for the cartons where a printer is attached.
Learn morePacking material stock
Hold counts of cartons, bubble wrap, stretch film, tape and wooden crates, and book out what each move actually consumed.
Learn moreCrew and vehicle allocation
Assign packers, loaders, a supervisor, a driver and a lorry or tempo to each move, with hired vehicles marked against the contractor.
Learn moreConsignment notes and transit papers
Issue the consignment note for a loaded vehicle and keep the transit papers, declared value and policy reference with the move file.
Learn moreTransit tracking and delivery updates
Log each halt and the expected delivery day, and send the customer an update by WhatsApp or text as the lorry moves.
Learn moreDelivery, unpacking and carton tally
Tally cartons against the packing list at the destination, record unpacking and reassembly done, and capture the signature on delivery.
Learn moreDamage claims and settlements
Open a claim against the move, attach survey and delivery photos, and follow it to the settlement agreed with the customer.
Learn moreBilling and corporate accounts
Raise GST invoices for household moves, bill corporate relocations against a purchase order, and keep running balances for regular clients.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Each shifting enquiry is recorded with origin, destination, date, household or office size and the source of the call.
- Estimate/Quotation Management
The quotation is built from the survey list, with packing material, labour, vehicle, loading, unloading and storage shown as separate heads.
- Resource Allocation
Operations staff assign packers, loaders, a supervisor, a driver and a lorry or tempo to each move, marking hired vehicles against their contractor.
- Stock Tracking and Alerts
Cartons, bubble wrap, stretch film, tape and wooden crates are counted in the godown, and each move books out what it actually consumed.
- Invoice Management
GST invoices cover household moves, corporate relocations are billed against a purchase order, and regular clients keep a running balance.
- Vehicle and Trip Management
Drivers and dispatchers log each halt and the expected delivery day, and the customer receives updates by WhatsApp or text as the lorry moves.
- Barcodes and Labels
Every carton and crate is numbered against the move with its contents noted, and labels print where a printer is attached.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Packers and Movers Software Views for Owners and Crew
Each person handling a move sees the part of the move file their own work needs.
Learn moreReports for Packers and Movers Owners and Managers
These reports come from the surveys, packing lists, allocations and invoices the staff already enter.
Learn morePackers and Movers Software Connections to WhatsApp and GPS
The move system connects to the messaging, payment, tracking and label tools a mover already uses.
Learn moreOne system, each person sees their part.
For owners
See enquiries that became bookings, moves on the calendar, packing material consumed, claims open and balances yet to come in.
For surveyors and the booking desk
Take enquiries, list goods at the house, build the quotation from that list and record the advance when the move is confirmed.
For move coordinators
Allot crew, lorries and hired vehicles, watch the loading and delivery dates, and keep the transit updates going to the customer.
For crew supervisors and drivers
Read the day’s move, number cartons against the packing list, collect the delivery signature and note damage seen at either end.
The numbers the owner asks for.
- Enquiries by source and the bookings they became
- Moves by month, route and household or office size
- Surveyed item count against what was actually loaded
- Packing material consumed by move and by crew
- Crew and vehicle use by day, with hired vehicles separated
- Damage claims open and settled
- Balances outstanding by customer and corporate account
Who this is built for.
- Packers and movers shifting households within one city
- Movers running intercity household moves with their own lorries
- Movers who hire vehicles from transport contractors instead of owning them
- Office and corporate relocation firms billing against purchase orders
- Movers with storage space who hold goods between two dates
- Packers and movers with booking offices in more than one city
When it is not the right choice.
- A single tempo owner shifting two or three houses a month can manage with a duplicate book and UPI.
- A firm carrying general freight on contract rather than household goods will find Logistics and Transport Management Software closer to its work.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS and email
- UPI and payment gateway
- Tally export
- GPS devices on owned lorries
- Barcode or label printer for cartons
Questions owners ask before a demo.
Is it meant only for packers and movers?
Yes. Surveys, packing lists, crews, consignment notes and claims are set up around household and office relocation work.
Can the pre-move survey be done on a phone?
Yes. A surveyor lists items room by room, attaches photos and marks fragile pieces, and the list saves against that address.
Does the quotation come from the survey list?
Yes. Packing material, labour, vehicle and storage are shown as separate heads, and the customer sees what the figure covers.
Can carton labels be printed?
Yes, where a label printer is attached at the packing end. Which printer suits your crew is confirmed while scoping.
Can a customer be told where the lorry is?
Updates are sent as halts are logged. On an owned lorry a GPS device can feed the position. A hired vehicle depends on the driver’s word.
How are damage claims recorded?
Each claim opens against the move, with survey and delivery photos attached. What it settles at is decided with the customer, and with the insurer where a policy exists.
Does it cover goods held in storage?
Yes. Storage in and out dates sit on the move file, and the days held can be billed with the balance.
Can corporate relocations be billed against a purchase order?
Yes. The purchase order number, the employee moved and the approved heads stay on the invoice, and the company keeps a running account.
Will the accounts figures reach Tally?
Not on their own. Your accountant can read invoices and payments in GullySystem, and an export is quoted after we see how your Tally ledgers are arranged.
Do two lorries and a small crew need this?
Perhaps not yet. If every move is booked and delivered inside a week with no credit, a duplicate book may still serve. A free technology audit will say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
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