Moving Company Quotations and Estimates

The surveyed item list, not a figure named on a call, is what the quotation rests on. Each charge sits under its own head, so the customer sees what it answers to.

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Heads on a move quotation

Packing material

Cartons, bubble wrap, stretch film, tape and wooden crates for the fragile pieces. The counts come off the survey list.

Labour and carpentry

Packers, loaders and a carpenter for dismantling, with the hours or days each is needed at the pickup and the delivery end.

Vehicle and route

The lorry or tempo size, the route between the two cities, and a second small vehicle where a lane is narrow. Lane width matters here.

Carry, lift and stair charges

A long carry from the gate, a lift that cannot take a wardrobe or a third-floor walk-up are charged as the survey recorded them.

Storage and waiting

Days in your godown between the two dates, and waiting time where the customer cannot take delivery on arrival. Both are charged by the day.

Revisions and approval

A family usually asks for two or three versions. Each revision is kept, so the desk knows which one the customer finally agreed to. The quotation goes out by WhatsApp or mail as a document, and the reply is noted against it. A corporate move may wait for a purchase order before anyone loads. Approval turns the quotation into a booking without retyping the heads.

Who sees the quotation

Booking desk and surveyor

They prepare the estimate, send it and follow up, and the customer reply is noted against the version that was sent. A bigger discount waits for the owner.

Owner

Reads quotations sent, those pending a reply and those lost, with the reason recorded against each lost one.

Coordinator and accounts

The agreed heads are read again at billing, so the final invoice can be compared with what was quoted.

What the quotation does not do

Rates are yours, loaded as you quote them today
Tax treatment of a move is a matter for your accountant or advisor
No figure is sent to a customer until the desk approves it
Cover for goods in transit is quoted by the insurer, not here

FAQ

Frequently asked questions

Can one enquiry carry more than one quotation?

Yes. Versions are kept in order, and the one the customer agreed to is marked so billing reads the right heads.

Does the quotation show each charge separately?

Yes. Material, labour, vehicle, carry and storage appear as their own lines, and a single total is shown below them.

How does a discount get approved?

Up to the limit the owner sets, the desk gives it. Beyond that the quotation waits, and the approval is recorded.

Can a quotation be sent on WhatsApp?

Yes, as a document with the item list attached. Whether your number is a business account is checked while scoping.

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