Move Booking Calendar for Movers

An agreed quotation becomes a booking with a packing date, a loading date and an advance against it. The calendar then shows the coordinator every move the firm has promised.

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What a booking fixes

Dates at both ends

The packing date, the loading date and the day the family expects delivery at the new address. Three dates, one record.

Advance taken

The amount received, the mode and the balance left are recorded, so the desk is not asked twice what came in.

Agreed heads

Material, labour, vehicle, carry and storage carry over from the quotation the customer approved, and billing reads them later.

Special instructions

A society that allows shifting only between fixed hours, a lift that has to be booked with the secretary, or an idol the family will carry itself. The crew reads these before leaving.

Reading the calendar

The coordinator opens the calendar each morning and sees packing, loading, transit and delivery days side by side. A day already carrying three moves shows as full before a fourth is promised. Society restrictions and month-end crowding are visible while the desk is still on the phone with a new caller. A move whose advance has not come in is marked, so nobody sends a crew against a booking nobody confirmed.

Changes after booking

Date shifted

Families postpone often, for a school date or a house that is not ready. The new date moves the crew and vehicle plan with it.

Cancellation

A cancelled move closes with the reason and whatever was retained from the advance, as agreed with the customer. The date frees up again.

Goods into storage

Where delivery cannot be taken, the booking records the godown dates and the move stays open until the goods go out.

What the booking does not do

Crew names and the lorry come from allocation, which is its own screen
No payment gateway is used unless the customer pays an advance online
Retention on a cancelled booking follows your own terms
How many moves one day can hold is a judgement the coordinator makes

FAQ

Frequently asked questions

Can a booking be made before the advance comes?

Yes, and it shows as unconfirmed on the calendar. The coordinator can see which bookings still carry nothing against them, and can chase the family before a crew is promised.

What happens when a family postpones?

The dates are changed on the booking, and the crew and vehicle plan follows. The earlier date stays in the record.

Does the calendar cover more than one city office?

Yes. Each office reads its own days, and the owner can look at every office together.

Can the customer be reminded of the packing date?

Yes. A message goes out a day or two before, by WhatsApp or text, with the crew arrival time.

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