One system for consignments, trip sheets, lorry costs and freight billing.
Run a road transport business from one system. Consignments are booked against the consignor and consignee, with the lorry receipt number, goods description, weight and freight terms on record. Trip sheets carry the lorry, the driver, the advance paid and the diesel filled on the way. Signed delivery copies come back against the consignment. Freight bills go to the party, and to-pay collections are followed until the money reaches the office.
- Lorries, drivers, routes and party freight rates entered as you book them
- Consignment history, outstanding freight bills and to-pay balances migrated
- Rate revisions and new branch depots are added by us as you need them
Road haulage companies and fleet owners run Logistics and Transport Management Software, which GullySystem fits to your routes. Booking clerks, depot staff and the accounts desk work in it. It carries consignments and lorry receipts, trip sheets with driver advances, diesel and toll entries, delivery proof, and freight bills with to-pay collection. Set-up begins with your lorries and route rates.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and rate
A factory or trader asks for a lorry for a load, or for the rate on a route. The office quotes from the party’s rate contract, or sets a one-time rate for that trip.
- 2
Booking
The consignment is booked with consignor, consignee, goods description, number of packages and weight. A lorry receipt number is issued, and the freight is marked paid, to-pay or billed later.
- 3
Loading and trip sheet
A lorry is allotted, owned or attached, and the driver is named. The trip sheet opens with the route, loading charges, the advance given and the consignments on board, with tarpaulin, ratchet straps and lashing noted for sensitive cargo.
- 4
On the road
Diesel, toll and any demurrage at the unloading point are entered against the trip. The office sees which lorries are running, which are waiting and which have unloaded.
- 5
Delivery and proof
The consignee takes delivery and signs the copy. The signed proof, or a photograph of it, is attached to the consignment, and any shortage, pilferage or damage is noted.
- 6
Billing and collection
Freight bills go to the party on the agreed cycle, with the consignment list attached. To-pay amounts and bill payments are posted to the party ledger and followed until received.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Consignment booking and lorry receipts (LR or bilty)
Book each consignment with consignor, consignee, goods, packages, weight and freight terms, and issue the lorry receipt number from the system. Clerks who say waybill or consignment note are naming the same record.
Learn moreTrip sheets and loading
Open a trip sheet for each lorry with the route, driver, co-driver, consignments loaded, tarpaulin issued, loading charges and the advance handed over at dispatch.
Learn moreLorry and fleet records
Hold registration numbers, chassis and engine details, body type, tonnage, sideboard or tarpaulin fitment, ownership and the trip and cost history of every rigid lorry, articulated unit and trailer.
Learn moreDriver records and advances
Keep driver details, licence dates, tachograph checks, rest hours, trips run and the advance given on each trip, settled against the expenses brought back.
Learn moreAttached lorries and broker hire
Record market vehicles hired through brokers, from flatbeds to curtainsiders, with the agreed hire, the advance at loading, the balance at unloading and the broker’s account.
Learn moreDelivery proof and sign-off
Mark delivery against the consignment, attach the signed copy or its photograph, and note shortage, damage, tailgate breakage or refusal at the door.
Learn moreFreight billing and to-pay collection
Raise freight bills by consignment or monthly cycle, carry the tax line, add demurrage and detention charges, and follow to-pay and billed amounts in the party ledger.
Learn moreDiesel, toll and trip expenses
Enter diesel filled, toll paid, loading labour, driver allowance, towing and roadside repairs against the trip and the lorry they belong to.
Learn moreMaintenance and tyre records
Log workshop jobs, servicing, spares drawn, brake liners, kingpin greasing, retreading and tyre fitment by wheel position, with the odometer reading on each entry.
Learn morePermit, fitness and insurance dates
Store permit, fitness, insurance, tachograph and emissions dates for each lorry with the papers attached, and see what falls due next across the whole fleet.
Learn moreFreight rates and quotations
Keep route rates for each party, by tonne or per package, with groupage, backhaul and cross-dock rates beside them, and quote from them when a load is enquired about.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Vehicle and Trip Management
Dispatchers open a trip sheet for each lorry recording route, driver, loaded consignments, loading charges and the advance handed over at departure.
- Fuel and Driver Records
Driver details, licence dates and trips run are kept together, and the advance given on each trip is settled against expenses brought back.
- Invoice Management
Freight bills are raised per consignment or on a monthly cycle with the tax line, and to-pay and billed amounts are followed in each party’s ledger.
- Expense Tracking
Diesel, toll, loading labour, driver allowance and roadside repairs are entered against the trip and the lorry, giving the accounts team a cost for each run.
- Estimate/Quotation Management
Route rates are stored for each party by tonne or per package, so a load enquiry can be quoted straight from the rate list.
- Service Reminders
Permit, fitness, insurance and emissions dates are stored for each lorry with the papers attached, and the fleet manager sees which falls due next.
- Collections and Payment Follow-Up
Outstanding freight and to-pay balances appear in the party ledger, so the collections team can chase each transporter account from the billed figures.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Transport Software Views for Owners, Booking and Drivers
Each person in a transport office, from the cross-dock supervisor to the weighbridge clerk, sees the part of the consignment and trip record their work needs.
Learn moreReports for Transport Company Owners and Managers
These reports come from the bookings, trip sheets, expenses and freight bills your staff already enter.
Learn moreTransport Software Links to WhatsApp, GPS and Accounts
The transport system connects to the messaging, tracking, payment and accounting tools an office already runs.
Learn moreOne system, each person sees their part.
For owners
See lorries on trip, consignments booked, freight outstanding, cost per trip by lorry, empty running on the return leg and the vehicle papers falling due next.
For the booking counter
Book consignments, issue lorry receipts, quote from the party rate list, including groupage rates, and tell a caller where a load has reached.
For traffic and dispatch staff
Allot lorries to loads, open trip sheets, hire an attached vehicle when the owned fleet is out, plan backhaul for empty returns and watch unloading at each hub.
For drivers
See the trip and the consignments on board, record diesel and toll, and send delivery proof from a phone.
For accounts staff
Raise freight bills, post to-pay collections, settle driver advances and keep the broker and party ledgers.
The numbers the owner asks for.
- Consignments booked by party, route and hub, with groupage shares shown
- Trip profit and loss by lorry, after diesel, toll, tarpaulin and hire
- Freight and demurrage outstanding by party and age
- To-pay collections pending with drivers and depots
- Diesel drawn and mileage by lorry and route
- Attached lorry hire and backhaul payable by broker
- Vehicle papers falling due for renewal
Who this is built for.
- Single-office hauliers running a few owned lorries and one tipper
- Fleet owners moving full loads between cities on contract
- Part-load booking agents with cross-dock depots along a route
- Transport companies that hire attached lorries through brokers
- Logistics companies billing factory and warehouse clients monthly
- Hauliers working from more than one branch office
When it is not the right choice.
- An owner-driver with one lorry and a single regular party may find a diary enough.
- A school bus operator ferrying students will find School Transport Management Software closer to the work.
- A household shifting firm doing surveys and packing lists will find Packers and Movers Management Software fits better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Payment links and gateway
- Accounting export, scoped separately
- GPS tracking devices
- Toll tag statements
- Barcode or label printer
Questions owners ask before a demo.
Can we book full loads and part loads together?
Yes. A consignment can take a whole lorry or share one as groupage, and a trip sheet can carry many consignments with a drop point at each hub or customer.
Can attached lorries be handled along with our own?
Yes. A hired vehicle, flatbed or tautliner, carries the broker, the agreed hire and the advance paid, and its account stays apart from owned lorry costs and from the cross-dock handling bills.
How is delivery proof recorded?
The signed delivery copy is marked against the consignment. A photograph taken on the driver’s phone can be attached in place of the paper.
How is to-pay and monthly contract freight billed?
Each to-pay consignment shows what is collected at delivery, posted against the driver or depot that received it. For a contract party, the month’s consignments gather into one bill with the list attached.
Does it generate or update the transport permit?
No. Where a transport document is raised on a government portal, nothing here creates, verifies or extends one. This system holds the consignment, the trip sheet and the freight bill. How those documents are handled is for your accountant or adviser to settle.
Can a branch book a consignment when the line is down?
No. GullySystem hosts the software so every branch books on one consignment series, which needs a connection. There is no offline booking at a depot. A clerk on mobile data can still book.
Can lorries be shown on a map?
Only with a GPS device or a fleet provider feed. Which device you run, and what its supplier allows, is confirmed during scoping.
Will it work out the profit and loss on a trip?
It totals freight against diesel, toll, hire, driver advance and repairs on that trip. How depreciation and office overheads are treated is left to your accountant or advisor.
Can the figures reach our accounting software?
Not built in. Freight, hire and expense figures can be read in GullySystem by your accountant. Decide the ledger layout first. An export is then quoted against it.
What does it cost, and do we need it with four lorries?
No price list is published. Cost follows the branches, the lorries and the amount of set-up. If one party gives all your loads and nothing is booked to-pay, a register may still do. A free technology audit can say so plainly.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Logistics and Transport Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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