Your dealers order at eleven at night, and nobody has to type it in again.
Your dealers and retailers get a login of their own, which is where a B2B ordering system starts. Each one sees his price list, the scheme running this month and the stock you actually hold, and places the order himself. It lands with his credit limit already checked, ready for picking. Part loads stay open, returns come back against the invoice, and last month’s order can be repeated in one tap.
- Your price lists, schemes and dealer credit limits loaded before the first order
- Open orders, ledgers and item masters brought over from Tally or Excel
- Set up, hosted and supported by the Bengaluru team that built it
What goes wrong before the software.
Every order gets typed in twice
He speaks it into WhatsApp, your office types it into the billing screen, and the typing is where the mistakes live. Twelve becomes twenty-one. He swears he said twelve, and he did.
The boy taking the order cannot see what the party owes
A call comes in for eight cartons. What he owes, and how long he has owed it, sits in the accountant’s ledger and not on the order screen. The cartons are packed before anybody checks.
The rate on the bill is not the rate he was promised
Your sales officer quoted last month’s scheme because the new circular reached his WhatsApp on Thursday. The invoice goes out at the list rate. Somebody eats the difference, usually you.
He orders a shade that has been out since August
Stock is a figure in a godown register nobody outside the godown can read. The dealer orders what he wants, and he hears about the shortage on the day the lorry was meant to reach him.
Half the load went and nobody wrote down the rest
Two cartons short, and the tempo left anyway. The balance exists only in the packer’s head. On Saturday the dealer rings, and he is not ringing to say thank you.
Returns are agreed on the phone, nowhere else
Damaged cartons come back on the next lorry. A credit is promised over the phone, the stock is never touched, and by March his ledger and yours differ by a number neither of you can explain.
How the work flows through it, step by step.
- 1
The dealer signs in at closing time
Nine at night, shutter half down, he opens it on his phone. His rate list, this month’s scheme and what you really have in the godown are on the same screen. He orders off that screen, not off memory.
- 2
The limit is checked before anyone packs
Outstanding, overdue and his limit sit on the order as it arrives. Past the limit it waits for you to release, and that release is saved with your name and the time. You set the limit, and the software only holds the line you drew.
- 3
Picking, and what was short
The packer works from the order, ticks off what went into the cartons and records the two pieces that were not on the rack. Short quantity stays open instead of quietly disappearing.
- 4
Dispatched, in full or in part
The challan carries what actually left, with the lorry and the LR number. A part dispatch keeps the balance live, so the second trip gets planned rather than remembered.
- 5
Invoice, and then the ledger
Billing is built from the dispatched lines at the rate his list held on the day he ordered. The invoice reaches him on WhatsApp. His ledger moves the moment your accounts assistant enters the receipt.
- 6
Next month, the same order again
He opens his order history, picks last month’s, changes two lines and sends it. A sales officer does the same on behalf of the dealer who would rather talk than type.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Dealer and retailer logins
Each dealer, retailer or distributor gets his own login, tied to his territory, his price list and his ledger. What he sees is his own business and nobody else’s.
Learn morePrice lists by kind of buyer
Retail, dealer, project, and the one party who has earned his own rate. Every rate carries the date it applies from, so a pending quotation does not go bad overnight.
Learn moreSchemes with a stop date
Quantity slabs, free quantity, festival offers and exchange bonuses, each with the day it starts and the day it dies. What was given is printed on the invoice as its own line.
Learn moreLive stock on the order screen
Available quantity by item and godown, with what is already committed to other orders taken off. You choose whether a dealer sees the number or only in stock and out of stock.
Learn moreCredit limit and hold
Limit, outstanding and overdue shown while the order is being placed. Anything past the limit is held for a person to release, and the release is recorded with a name and a reason.
Learn moreOrder to dispatch
Confirmed, picked, part dispatched, closed. Anyone at the order desk can answer where a dealer’s order has reached without walking to the godown.
Learn morePicking and packing lists
A pick list by order or by delivery route, with pack sizes as your godown counts them. Short quantity is entered by the packer, not reconstructed later.
Part dispatch and pending quantity
Send what is ready and leave the rest open on the order. Pending quantity is a figure on a list, not an argument on a Saturday.
Learn moreReturns and claims
Damage, shortage or a scheme claim raised against the invoice, with photographs, and followed until you settle it. A credit note puts the goods back into stock by the same count.
Learn moreOrder history and repeat orders
Every order he has placed, with its date and its rates. Any of them can be reopened, edited and sent again as a fresh order.
Ordering on a customer’s behalf
A sales officer standing in a dealer’s shop places the order in that dealer’s name. It is saved as his order, with a note of who actually keyed it.
Ledger and statements
Bills, payments and overdue amounts, the same figures your accounts team reads. He downloads his own statement and stops ringing on the fifth of the month.
One system, each person sees their part.
Dealer or retailer
His rate, his scheme, what is in stock, his ledger and his last order. Ordering happens after the shutter comes down, which is when he remembers what is finished.
Sales officer
The dealers on his route, who has gone quiet this month, and who is on hold. He also gets a screen to place an order for the party who will not use a phone.
Order desk clerk
Today’s orders in one list: held, ready to pick, part dispatched. No order reaches the godown until somebody has looked at it.
Storekeeper
The pick list for the day, by order or by route, with short quantity entered as it happens and the challan raised against what left.
Accounts assistant
Invoices from dispatched lines, receipts against bills, credit notes for returns, and ageing that matches the ledger the dealer is reading.
The numbers the owner asks for.
- Orders by dealer, territory and day
- Orders held on the credit limit, and who released each one
- Pending quantity: ordered, dispatched, still owing
- Scheme and discount given, dealer by dealer
- Dealer outstanding with ageing, oldest bill first
- Dealers who have not ordered this month
- Returns and credit notes against their invoices
Who this is built for.
- Wholesalers and distributors selling to a few hundred retailers on credit
- Manufacturers whose dealers still order by voice note and phone call
- Traders running more than one rate list: retail, dealer and project
- Distributors with a godown and a field team taking orders on the road
- Businesses where part dispatches and returns are normal rather than rare
- Suppliers whose dealers want a ledger they can read for themselves
When it is not the right choice.
- A shop selling to walk-in buyers at one printed rate. That is a consumer store, and our e-commerce work is the better fit for it.
- Deciding who deserves credit. The software holds the limits you set and records who released an order past them, and it will not tell you which party to trust.
- A wholesaler with eleven regular parties and one man who knows every one of them. A diary is honest enough there, and cheaper.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Your lists, your schemes
Item masters, pack sizes, every price list you run and the schemes live this month are loaded with their dates before a dealer sees a screen.
Balances brought forward
Dealer outstanding, credit limits and open orders come across from Tally or a spreadsheet. Ageing then starts from real bills instead of from day one.
The words your dealers use
Items appear under the names spoken on the phone, not the ones in the catalogue. Cartons, bundles, pieces and metres are counted the way your godown counts them.
Getting dealers onto it
Half of them will never log in. So it runs beside the old way: the sales officer keys those orders from the same screen, and a WhatsApp link brings the willing ones across slowly.
Training and support
Order desk, godown and accounts are each trained on their own screen with real orders off your floor. Hosting, backups and later changes stay with our team in Bengaluru.
Works alongside
- Tally
- SMS
- UPI and payment gateways
- E-way bill through your provider
Questions owners ask before a demo.
Will a B2B ordering system work when half our dealers refuse to log in?
Only if it runs beside the old way rather than instead of it. Your sales officer keys in their orders from the same screen, and a WhatsApp link pulls the willing ones across over a few months. Before you build a portal, a free technology audit reads two months of your order book and says how many dealers would really use one. The answer comes from them, not from us.
Can a wholesale ordering system show dealers what is really in stock?
Yes. Available quantity per item and godown sits on the order screen, with quantity already committed to other orders taken off. Some wholesalers would rather a dealer saw only in stock or out of stock, and that is a setting, not a rebuild.
Can it stop an order from a dealer who has crossed his limit?
It holds the order and waits. His limit and his outstanding sit on the screen, and the release is saved with a name, a reason and a time. Most wholesalers prefer that to a hard block, and the limit itself is yours to set. This is billing and order management, not a credit policy.
Can our salesman place an order for a dealer?
Yes. He picks the dealer, and the order is written in that dealer’s name at that dealer’s rate. Who actually keyed it is saved, so a wrong quantity has an owner.
What happens when only part of the order can be sent?
The challan records what went on the lorry and the balance stays open on the order. It shows on the pending list until the second trip closes it. He sees the same pending figure you do.
Will our accounts stay in Tally?
They can. Invoices, credit notes and receipts leave as a file your accountant imports under the ledger names he already uses. Orders, picking and dealer statements stay here, where the godown and the order desk need them.
Can we move our dealer balances across?
Yes. Dealers, limits, item rates, open orders and bill-wise outstanding are pulled out of Tally or Excel before go-live. You sit with us and check four or five of your biggest parties line by line first.
Will a dealer manage this on his phone?
It is built for a phone first, because that is where he is sitting at closing time. A laptop shows the same screens with more on each. Older dealers usually start by repeating last month’s order, which takes two taps.
Who owns the order and ledger data?
Your firm does. Dealers, orders, dispatches and ledgers belong to the business, not to us. You can take a full copy whenever you ask, and the written proposal says how.
What does wholesale and B2B ordering software cost?
No price is published. It depends on how many dealers log in, how many godowns you run, and whether picking and dispatch are switched on. You watch your own kind of order run through a demo, then the cost goes in writing.
Businesses that use this.
Related products.
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