E-commerce software · Configured implementation

Fragrance E-commerce & Stock Management Software

This solution lets a fragrance seller list a scent once, sell it in several forms and trace each bottle to a batch. It suits brands, retailers and distributors. The store is configured for you, and nothing here is offered as a ready product.

Discuss your requirement The business view

Product status

Configured implementation on a commerce platform chosen in discovery

Nothing in the GullySystem range runs a fragrance store. The storefront is built on whichever commerce platform discovery selects, and gaps in that platform are scoped as custom work.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

One record per scent is the starting point, with its sizes, samples and batches beneath it. A sale in any form then reduces the right stock, and the carrier rules follow the product.

It covers the storefront, trade ordering, batch records and parcel handling. It does not test a bottle for authenticity, and it does not set import or labelling rules.

Catalogue editors
Warehouse team
Customer care
Reseller accounts
Owners and approvers

Modules

What is in the system.

Storefront and trade catalogue

A consumer store, a reseller-only catalogue or both, reading one price and stock record.

Scent and variant record

Family, notes, size, concentration, barcode and weight for every form of a scent.

Sample and discovery stock

Vials and sets counted as stock, drawn from bottle volume.

Batch register

Batch code, supplier invoice and expiry held against each lot.

Parcel and returns desk

Carrier choice, packing record, damage photographs and returns against the order.

Workflows

How the work runs through it.

From receipt to sale

Stock is received with a batch, listed under its scent, sold in any form and drawn oldest first.

Sample to bottle

A customer buys a sample, then a full size, and the sample credit is applied if the seller has set one.

Trade order

A reseller signs in, sees agreed prices and case sizes, and orders against a credit limit.

Catalogue and product data

What each product record holds.

Scent as the parent

One listing holds all sizes and concentrations as variants, so search and filters work on the scent.

Notes and families

Fragrance family, top and base notes and occasion are fields, not words buried in a description.

Photographs and boxes

Bottle, box and gift-pack images per variant, with weight and dimensions for the carrier.

Pricing and order rules

How prices and orders are set.

Price per variant

Each size and concentration has its own price, with trade prices held apart.

Gift options

A card message and wrapping can be added to any order, with the recipient’s address kept apart from the payer’s.

Discount rules

Bundle and seasonal offers follow rules set by an approver, and each is dated.

Stock and fulfilment

From stock to the doorstep.

Oldest batch first

Orders draw the earliest batch, and the batch is saved against the order line.

Scheduled stock links

Where a shop or warehouse system is connected, its stock reaches the site on an agreed schedule, not instantly.

Carrier by product

Breakable and restricted products are offered only with carriers marked as accepting them.

Payments, returns and refunds

Taking money and giving it back.

Payments

Cards, UPI and cash on delivery, collected through your own gateway.

Returns

Returned bottles are matched to the order, and only a sealed one rejoins stock after inspection.

Damage claims

Photographs and the packing record are kept for a carrier claim.

Admin controls and reporting

What the team can see and change.

Roles

Each role opens only the screens its job uses: editing, packing, customer care or ownership.

Approvals

Price overrides and large trade orders are held until an approver releases them.

Reports

Stock by scent and batch, sample-to-bottle orders, damage reports and trade sales.

Integrations

What it connects to, and on what terms.

Trade ordering product

Where trade orders matter, GullySystem’s dealer-ordering software can run that side.

Payment gateway

Card and UPI methods are switched on once the gateway account is live and tested.

Courier services

Parcel booking and tracking with carriers that take scented goods, added after their service is confirmed.

Deployment

How it is set up and run.

Hosting

We can host it for you, or place it in your own cloud tenancy.

Phased

A few scents first, then the full range.

Customisation boundaries

What can change, and where the edge is.

What can change

Variant structure, sample rules, gift options and approval steps follow how you trade.

Where the edge is

Authenticity checks, labelling and import rules stay with you and your advisers. The software records what you give it.

Migration and training

Moving over and getting people ready.

Bringing the data over

Scents, sizes, barcodes and stock come from your present sheets or billing system and are checked against a count.

Training

Short sessions for editors, packers and care staff, using your own scents.

Support scope

What support covers.

Scope

After launch, a written support sheet names the contacts, the hours covered and what counts as a fix.

Outside scope

A new sales channel, a new country or a redesign gets its own quotation.

Subcategory coverage

Where each fragrances subcategory is covered.

Each subcategory is either covered by this solution or has a page of its own where its software requirements differ.

Perfumes
Covered on this page
Concentrations, sizes, samples and batch records are what the category solution already holds for a scent.
Colognes
Covered on this page
Larger bottles, splash formats and paired grooming items are covered by the category variant and stock structure.
Body Mists
Covered on this page
A low price point and many scents in one range suit the category catalogue and order flow without a separate system.
Deodorants
Covered on this page
Pack formats, multipacks and repeat orders sit within the category catalogue, with carrier rules set per format.
Fragrance Gift Sets
Its own solution page
A set is built from component stock with messages, wrapping and many delivery addresses, which a plain variant model cannot hold.

Subcategory	Software	Why
Perfumes	Covered on this page	Concentrations, sizes, samples and batch records are what the category solution already holds for a scent.
Colognes	Covered on this page	Larger bottles, splash formats and paired grooming items are covered by the category variant and stock structure.
Body Mists	Covered on this page	A low price point and many scents in one range suit the category catalogue and order flow without a separate system.
Deodorants	Covered on this page	Pack formats, multipacks and repeat orders sit within the category catalogue, with carrier rules set per format.
Fragrance Gift Sets	Its own solution page	A set is built from component stock with messages, wrapping and many delivery addresses, which a plain variant model cannot hold.

Existing products

What already exists.

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more

Services

How it gets built.

For the business side, see Software solutions for fragrances e-commerce.

Common questions

Questions about this solution.

Is this a ready product?

No. The store is assembled and configured for you after discovery. Where the chosen platform falls short, the proposal describes the gap as custom work.

What does it cost?

Cost is set in a written proposal after discovery. No price list, trial access or demo is published.

Can it show stock from our shop?

Where the shop’s software can share stock, yes, on a schedule you agree. We check what it can export before promising a link.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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