E-commerce software · Existing product, extended

Office Supplies E-commerce & Business Ordering Software

This solution lets an office supplier sell to companies and to individual buyers from one catalogue. Business accounts see agreed rates and credit terms, and orders move from approval to dispatch with part loads allowed. Equipment keeps its serial and warranty records, and company statements show what remains open.

Discuss your requirement The business view

Product status

Existing GullySystem product, with the online storefront configured around it

Price lists, credit limits, dispatch and returns for business accounts already exist in a GullySystem product for dealer ordering. The online catalogue and the storefront for individual buyers are configured around it.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

The aim is that a company’s purchase team can order what it needs without phoning. Prices, credit terms and delivery sites are set once, and every later order reuses them without anyone retyping a rate.

It does not source goods, advise on what to buy or maintain equipment. It runs catalogues, accounts, orders, dispatch and records.

Business buyers
Individual shoppers
Order desk
Warehouse staff
Accounts team

Modules

What is in the system.

Catalogue and storefront

One catalogue for consumables, furniture-style accessories and equipment, with filters for specification and pack.

Business accounts

Logins, contract prices, credit limits and delivery sites for each company.

Reorder lists

Saved lists a company repeats, with prices checked at each use.

Order to dispatch

Orders held, picked, part-dispatched and closed, with pending quantity visible.

Equipment records

Serials and warranty dates for printers.

Workflows

How the work runs through it.

Company reorder

A purchase coordinator opens a saved list, adjusts quantities and places the order against the company’s credit limit, which the system checks at that moment.

Individual shopping

A walk-in buyer browses the same catalogue and pays the standard price, with no account needed.

Equipment sale

A printer is booked by serial, delivered and recorded with its warranty.

Catalogue and product data

What each product record holds.

Specifications and packs

Attributes such as size, mechanism and yield, with pack and carton units.

Compatibility links

Printers to consumables, binders to dividers.

Equipment records

Serial-numbered items held apart from loose stock.

Pricing and order rules

How prices and orders are set.

Contract prices

Price lists per company, each with a start date.

Credit limits

Orders beyond a company’s limit wait for a person to release them.

Quotes

Equipment and bundles are quoted with a validity date, and an accepted quote becomes an order without the lines being typed in a second time.

Stock and fulfilment

From stock to the doorstep.

Stock by location

Stock is shown by godown, with the quantity already promised to other orders deducted, so a buyer sees what can actually be sent.

Part dispatch

Send what is ready and leave the balance open on the order.

Delivery to many sites

One company order is split across delivery points with a challan for each.

Payments, returns and refunds

Taking money and giving it back.

Payments

Cards and UPI for individuals, and invoice on account for approved companies.

Returns and claims

Wrong-item, damaged and short-supply cases logged against the invoice.

Credit notes

Issued against the returned goods. They appear in the company’s ledger beside the invoice they correct, so the balance the buyer reads matches yours.

Admin controls and reporting

What the team can see and change.

Roles

Desk, warehouse and accounts each work from their own screens.

Reports

Orders by company, items on hold for credit, pending quantity and company outstanding.

Reorder watch

A list of companies that have gone quiet, so the desk can ring them before a competitor does.

Integrations

What it connects to, and on what terms.

Dealer ordering product

The existing order, price list, credit and dispatch features are used for business accounts.

Payment gateway

Individual checkout runs through the gateway account you hold.

Accounting

Invoices and receipts are exported for your accountant, who can load them into Tally.

Carriers

Labels and tracking where a carrier offers an interface we can use.

Deployment

How it is set up and run.

Hosting

Run by GullySystem on infrastructure set up for you, as the existing product is.

Launch order

The business-account flow goes live first, then the public storefront.

Customisation boundaries

What can change, and where the edge is.

Configurable rules

Discount steps, credit limits, bundle contents and approval routes.

Outside the product

Legal wording on your policies is written by you and your adviser, and the system displays it.

Migration and training

Moving over and getting people ready.

Preparing records

Customer lists, price lists and stock counts are tidied with you before loading.

Team coaching

Order desk, stock and accounts staff each get a walk-through of their own screens.

Support scope

What support covers.

Support terms

Issues are logged, ranked by effect on orders and handled in that order.

Change requests

Requests that alter how the system works are discussed, estimated and approved before work starts.

Subcategory coverage

Where each office supplies & equipment subcategory is covered.

Each subcategory is either covered by this solution or has a page of its own where its software requirements differ.

Desk Accessories
Covered on this page
Colour variants and logo proofs are handled by the category catalogue and order flow, without a separate system.
Filing Supplies
Covered on this page
Specification fields, compatibility links and bulky freight are covered within the category solution.
Printers
Its own solution page
A serial-numbered product with warranty, installation and service needs its own record model, unlike catalogue-only items.
Printer Consumables
Its own solution page
Fitment data, line labels and reorder reminders form a different system from a catalogue of unrelated items.
Shredders
Covered on this page
Specification tables, heavy shipping and a serial record fit within the category solution.
Presentation Equipment
Covered on this page
Package quotes and installation visits are available within the category solution’s quotation and order flows.

Subcategory	Software	Why
Desk Accessories	Covered on this page	Colour variants and logo proofs are handled by the category catalogue and order flow, without a separate system.
Filing Supplies	Covered on this page	Specification fields, compatibility links and bulky freight are covered within the category solution.
Printers	Its own solution page	A serial-numbered product with warranty, installation and service needs its own record model, unlike catalogue-only items.
Printer Consumables	Its own solution page	Fitment data, line labels and reorder reminders form a different system from a catalogue of unrelated items.
Shredders	Covered on this page	Specification tables, heavy shipping and a serial record fit within the category solution.
Presentation Equipment	Covered on this page	Package quotes and installation visits are available within the category solution’s quotation and order flows.

Existing products

What already exists.

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more

Services

How it gets built.

For the business side, see Software solutions for office supplies & equipment e-commerce.

Common questions

Questions about this solution.

Is all of it ready to run?

No. Business accounts, price lists, credit and dispatch exist already. The catalogue and the storefront for individual buyers are configured around them.

Can it approve purchases by a manager?

Not as a built-in approval chain. Orders past a credit limit are held for a person to release. A wider approval route for individual purchases would be assessed in discovery, not assumed.

Can we try it before committing?

No. We publish no price list or trial version. Cost follows a discovery call and is stated in the proposal.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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