E-commerce software · Existing product, extended

Industrial Supplies E-commerce & Ordering Software

This solution lets an industrial supplier take enquiries and orders against structured specifications. Buyers search by part number or attribute, request quotes and order on contract rates, while the stores pick against the purchase order. The order back office already exists, and the specification and RFQ layers are added around it.

Discuss your requirement The business view

Product status

Existing GullySystem product, with the online storefront configured around it

The ordering back office exists today as GullySystem software. It gives each customer a sign-in with agreed rates, holds orders at a credit limit, and runs picking, dispatch and returns. The specification fields, RFQ handling and cross-reference search are added around it and scoped for each supplier.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

The aim is one place where a buyer finds the item, sees the price that applies to them and places an order that matches their PO. The stores then work from that same order.

It covers catalogue, search, quotation, ordering, dispatch and claims. It does not certify products, assess technical suitability or replace an engineer’s judgement of what a job needs.

Technical sales staff
Order desk
Stores and dispatch team
Plant maintenance teams
Purchase departments

Modules

What is in the system.

Specification catalogue

Items with searchable attributes, documents and cross-references.

RFQ and quotation

Enquiries converted to quotes with price breaks, lead times and validity.

Customer accounts and rates

Contract prices, credit limits and PO references per customer.

Order to dispatch

Orders through held, picked, part dispatched and closed, with pending quantity visible.

Returns and claims

Wrong, short and damaged supply handled against the invoice.

Workflows

How the work runs through it.

Part number to order

A buyer searches by a part number, sees stock and price, and places an order quoting the PO. The order is held if credit is exceeded.

RFQ to PO

A buyer describes an item, receives a quote, accepts it and sends a PO. The order carries both references.

Breakdown order

A maintenance team orders a seal with an urgent flag. The desk sees it first and the stores pick it first.

Catalogue and product data

What each product record holds.

Attributes

Dimensions, material, grade and capacity as fields, so filters and comparisons work.

Cross-references

Other brands’ part numbers linked to your own item.

Documents

Datasheets, drawings and inspection papers attached to an item.

Pricing and order rules

How prices and orders are set.

Rate lists

Contract, dealer and walk-in prices side by side, each with a start date.

Price breaks

Quantity bands and minimum order quantities held per item.

Quotes

Each quote carries a validity date and can be accepted online.

PO matching

Quantities and rates are checked against the PO before invoicing.

Stock and fulfilment

From stock to the doorstep.

Stock by store

Available quantity excludes goods committed to other orders.

Pick by plant

Pick lists are grouped by customer plant or delivery route.

Part supply

What went is billed. The balance stays open and visible to the buyer.

Payments, returns and refunds

Taking money and giving it back.

Payment

Card and UPI for small orders, bank transfer and account billing for larger ones.

Claims

Short or damaged supply is logged with photographs and settled by credit note.

Returns

Returned items are inspected before they return to stock.

Admin controls and reporting

What the team can see and change.

Roles

Sales, desk, stores and accounts see only their own screens.

Approvals

Price exceptions and credit releases pass to a named approver.

Reports

Open quotes, pending quantity, items without cross-references and outstanding by customer.

Integrations

What it connects to, and on what terms.

Trade-ordering software

Provides customer logins, rate lists, credit and dispatch that the specification layer extends.

Accounting import

Bills reach your books as a file. A tighter link is a later decision.

Freight and payments

Each is connected after its interface and your account have been examined.

Deployment

How it is set up and run.

Hosting choice

Our servers, or a cloud tenancy in your name. The choice is made once the design is agreed, and it can be revisited later.

Stages

Account customers first, search and RFQ next, the open store last.

Customisation boundaries

What can change, and where the edge is.

What can change

Attribute sets, quote layouts, approvals and rate rules follow your trade.

Where the edge is

Standards, certification and technical advice remain with your engineers and makers. The system stores what they supply.

Migration and training

Moving over and getting people ready.

Loading the catalogue

Items, attributes and cross-references are imported from your files, and a sample is checked item by item.

Practice sessions

Technical sales and the stores work through live enquiries and orders.

Support scope

What support covers.

Cover

The proposal sets out what is supported, who answers and when. It also says how quickly a fault is acknowledged, in plain terms, without promising a fix time.

Beyond cover

A new channel or a large catalogue change is quoted separately.

Subcategory coverage

Where each industrial equipment & supplies subcategory is covered.

Each subcategory is either covered by this solution or has a page of its own where its software requirements differ.

Machinery
Its own solution page
Option rules, maker lead times and an installed-base record make this a configure-and-track system, unlike a catalogue of repeat orders.
Material Handling
Covered on this page
Duty specifications, service plans and hire records are catalogue, quote and returns features that the category solution covers as configuration.
Industrial Components
Its own solution page
A parametric catalogue with cross-references, pack multiples and batch data maintenance is a different data system from a plain product catalogue.
Maintenance Supplies
Covered on this page
Contract rates, indents and min-max suggestions are ordering and account features that the category solution covers as configuration.

Subcategory	Software	Why
Machinery	Its own solution page	Option rules, maker lead times and an installed-base record make this a configure-and-track system, unlike a catalogue of repeat orders.
Material Handling	Covered on this page	Duty specifications, service plans and hire records are catalogue, quote and returns features that the category solution covers as configuration.
Industrial Components	Its own solution page	A parametric catalogue with cross-references, pack multiples and batch data maintenance is a different data system from a plain product catalogue.
Maintenance Supplies	Covered on this page	Contract rates, indents and min-max suggestions are ordering and account features that the category solution covers as configuration.

Existing products

What already exists.

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more

Services

How it gets built.

For the business side, see Software solutions for industrial equipment & supplies e-commerce.

Common questions

Questions about this solution.

Do we get a finished package?

Not on its own. The ordering back office is an existing product. Specification, RFQ and search layers are configured for you after discovery.

Is there a trial or price list?

No. Nothing is priced in public and no trial or live demo is offered. The proposal, once written, sets out what is covered and what it costs.

Can buyers see live stock?

As a setting, yes. You choose whether they see counts or only availability, and how often it refreshes.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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