Skip to main content
GullySystem
E-commerce software · Existing product, extended

Commercial Cleaning Supplies E-commerce & Ordering Software

A cleaning supplies seller can give contract customers a login showing their rates, past orders and statements, while small buyers use a plain store. Orders reach the same warehouse and ledger. The ordering back office already exists, and the site-wise rules are added to it.

Product status

Existing GullySystem product, with the online storefront configured around it

The wholesale ordering product already covers customer logins, price lists, credit holds, dispatch and returns. Site-wise ordering, pack conversion and the small-buyer store are added around that core, and sized to each seller.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

The aim is one order record that serves a facility contractor with six sites and a clinic buying a carton of tissue. Both reach the same warehouse, and both appear in the same ledger.

It covers customer logins, contract pricing, ordering, picking, dispatch and returns, with a store for small buyers. It does not manufacture, label or certify products, and it does not run your cleaning crews.

  • Order desk staff
  • Warehouse team
  • Account managers
  • Contract customers
  • Small business buyers
Modules

What is in the system.

Customer and dealer logins

A buyer signs in to see only their own rates, orders and statements.

Contract price lists

Rates by customer or class, with the date each takes effect.

Order and dispatch

Orders move through held, picked, part dispatched and closed, with pending quantity kept open.

Returns and claims

Damage and shortage claims are raised against the invoice and settled by credit note.

Small-buyer storefront

A plain store with card and UPI payment for buyers with no contract.

Workflows

How the work runs through it.

Contract customer orders

The buyer repeats a past order, splits quantities across sites and sends it. The rate in force that day is applied and the order waits if credit is exceeded.

Small business purchase

A clinic picks items from the store, pays online and receives its parcel. No account or rate list is needed.

Standing monthly order

A regular list is raised on the schedule you choose. A clerk confirms it before anything is picked.

Catalogue and product data

What each product record holds.

Pack and unit rules

Cans, drums, cartons and cases are linked to litres or pieces, so any order unit can be picked in the pack held.

Product documents

A safety data sheet or technical note sits on the product and can be shown or sent with an order.

Sites

Each delivery site holds its own address, contact and delivery window.

Pricing and order rules

How prices and orders are set.

Rate lists

Retail, contract and dealer lists run side by side, each with a start date.

Schemes

Quantity slabs and offers carry start and stop dates and appear on the invoice as their own line.

Credit holds

An order beyond the limit waits for a named person to release it, and the release is saved.

Purchase orders

The buyer’s PO number travels with the order and appears on the bill.

Stock and fulfilment

From stock to the doorstep.

Stock by godown

Available quantity per item takes account of orders already committed.

Pick by site

The pick list is arranged by site and route, with pack sizes as the godown counts them.

Part dispatch

What left is billed. The balance stays open for the next trip.

Payments, returns and refunds

Taking money and giving it back.

Online payments

Small buyers pay by card, UPI or transfer, and the money lands with whichever gateway you contract.

Account billing

Contract customers are billed on account, with receipts entered against the ledger.

Returns

A credit note returns goods to stock by the same count after inspection.

Admin controls and reporting

What the team can see and change.

Roles

Desk, warehouse and accounts staff get screens limited to their own job.

Approvals

Price overrides and releases past the credit limit need a named approver.

Reports

Orders, pending quantity, held orders, outstanding by customer and customers who have gone quiet.

Integrations

What it connects to, and on what terms.

Wholesale ordering product

Supplies the dealer logins, price lists, credit and dispatch that the solution is configured around.

Accounting export

Your books receive each bill and receipt as an import file. A direct link can follow.

Payments and carriers

Each connection starts with a check of the provider’s interface and your account. Nothing is promised before that.

Deployment

How it is set up and run.

Hosted with you

Where it is hosted is your choice. Servers can be ours, or a cloud account held in your name.

Phased start

Contract customers move first. The small-buyer store waits until pricing has settled.

Customisation boundaries

What can change, and where the edge is.

What can change

Site structures, approval steps, pack rules and the store’s appearance follow how you trade.

Where the edge is

Safety information, labels and what a carrier will accept stay with you and your advisers. The system keeps what you give it.

Migration and training

Moving over and getting people ready.

Bringing the data over

Customers, rates, items and open balances come over from Tally or a sheet. Your own totals are the test.

Training

Short sessions on live orders for the desk, the warehouse and accounts.

Support scope

What support covers.

Scope

The proposal names the contacts, the working hours and what each fix covers.

Outside scope

Adding a channel, such as a marketplace, is quoted apart.

Subcategory coverage

Where each commercial cleaning supplies subcategory is covered.

Each subcategory is either covered by this solution or has a page of its own where its software requirements differ.

  • Cleaning Chemicals

    Its own solution page

    Documents, batch dates and carrier limits by product class change how the catalogue, checkout and packing work, so it needs its own data and flows.

  • Janitorial Equipment

    Covered on this page

    Machine records and spares fitment fit the category solution’s catalogue, order and stock features as configuration, and need no separate system.

  • Washroom Supplies

    Covered on this page

    Placement records, refill planning and contract billing are covered by the category solution’s site, order and billing features as configuration.

  • Commercial Waste Management

    Its own solution page

    A scheduled collection contract with route planning, crew records and billing from pickups is a service system, not a product catalogue, and needs its own data.

Common questions

Questions about this solution.

Do we get a finished package?

Not on its own. The ordering back office is an existing product. Site-wise rules and the store are configured per seller, after discovery.

Is there a published price or a demo?

No. Nothing is priced in public, and there is no trial or live demo. Scope and cost arrive in a written proposal.

Can our customers see stock?

Yes, as a setting. You choose whether they see a number or only in stock and out of stock.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

  • No obligation
  • A reply within one business day
  • Your details stay private

Only your name, contact details and a short description are required.

Your details stay private. Privacy policyProtected by reCAPTCHA.