Software Solutions for Janitorial Equipment Dealers
Janitorial equipment includes scrubber dryers, vacuum cleaners, trolleys and sweepers. A machine is bought once and then needs batteries, brushes and pads for years. Dealers need the model, its compatible spares and its service history on one record, so repeat sales follow from the machine sold.
Sell machines with their spares, demonstrations and service on one record.
A scrubber dryer is a capital purchase, but the sales that follow it are small and frequent. The record of the machine is what connects them.
Dealers of machines and spares
A dealer sells machines to contractors and institutions, then supplies brushes, pads and batteries for them.
Brand distributors
A distributor holds a brand’s range for a region and supplies dealers who deal with end buyers.
The workflow for janitorial equipment.
- 1
Specification and fit
A machine is listed with cleaning width, tank size, power type and the spares that fit it.
- 2
Demonstration request
A buyer asks to try a machine in their own building. The visit is booked, the machine is assigned and the outcome is recorded.
- 3
Quotation and order
The buyer receives a quote, accepts it and the machine is allocated by serial number.
- 4
Delivery and handover
The machine is delivered with its accessories and warranty start date, and its serial is attached to the customer.
- 5
Spares by machine
The customer reorders pads or batteries from a list built from the machines it owns.
The challenges, and what they cost.
What is specific to this trade.
These are requirements we would confirm in discovery. They describe what the solution may need to handle. They are not features that already exist.
- Serial number and handover date recorded for each machine
- A fitment list from each spare to the models it suits
- Demonstration units tracked while out
What we would build for janitorial equipment.
Chosen from the commerce capabilities this business needs, not a list of everything.
Who works in the system, and what each can do.
What it would connect to.
An integration is confirmed only after its API, access and scope are checked. A connection that updates on a schedule is described as scheduled, not real-time.
- Brand or distributor price lists and specifications, once the supplier shares them
- The wholesale ordering product, for spares and dealer orders
- Couriers for spares, after their interface and terms have been checked
How the work runs, and what we need from you.
What you provide
- Your model list with specifications and spares
- Your sold-machine register, as far as it exists
- How you run demonstrations and warranty today
Fitment first
The compatibility list is drafted with you first, since every spare order depends on it.
Register next
Machines already sold are entered so spares and service can follow from them.
What you receive.
- A machine register with warranty dates
- A compatibility list for spares
- Trial and quotation flows
- Training for sales and service staff
How progress is judged.
Measures are agreed against your own baseline. We do not promise a result in advance.
- Spares orders returned for wrong fit
- Machines with no recorded handover date
Selling at home and abroad.
Plug types, voltages and battery rules vary by country, so each machine’s listing holds the variants you sell. Rules on importing and shipping batteries are checked with your own carrier and adviser for each country.
The wider requirements for commercial cleaning supplies are on the Commercial Cleaning Supplies page.
Related subcategories.
Commercial Cleaning Supplies E-commerce & Ordering Software
Existing product, extended
The wholesale ordering product already covers customer logins, price lists, credit holds, dispatch and returns. Site-wise ordering, pack conversion and the small-buyer store are added around that core, and sized to each seller.
Machine records and spares fitment fit the category solution’s catalogue, order and stock features as configuration, and need no separate system.
Read about the softwareExisting GullySystem products that apply
Related services
Selling in a shop as well?
Questions about janitorial equipment e-commerce.
Does it run our service technicians?
Not on its own. It takes a service request against a machine. Planning technician visits is separate work.
Can a buyer see which spares fit their machine?
Yes, once the fitment list is built. The buyer picks the machine and sees the spares linked to it.
Do you supply the machines?
No. You sell your own or your brand’s range. The system records what you sell.
Talk through your commerce requirement.
Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.
- No obligation
- A reply within one business day
- Your details stay private