Forty offices order every month, each from its own list, and we retype every one.
Office and cleaning supply dealers run on monthly repeat orders from admin teams and housekeeping contractors, each with its own rate contract and PO number. GullySystem builds an order and delivery system around those contracts and repeat lists, so orders stop being retyped from email and WhatsApp into Tally. The free technology audit starts with a month of your orders.
Your customers do not shop. They send the same list every month with small changes, and they want it delivered to three floors by Thursday.
We build software that turns those repeat lists and rate contracts into orders, deliveries and invoices without your team copying them.
An admin executive emails an Excel of A4 reams, pens, pantry items, tissue rolls, floor cleaner and garbage bags. A facility company sends a PO for housekeeping chemicals across six sites. Your team checks each line against the agreed rate contract, confirms stock, and makes a delivery challan per location.
Delivery boys take loads by van, get a stamp or signature, and bring back the challan. Invoices must quote the customer’s PO number and cost centre, or the payment gets stuck in their accounts team. Month end is spent matching challans, POs and invoices, and chasing sixty-day payments.
What goes wrong for office and cleaning supply dealers without a proper system.
Orders are retyped from emails
Every Excel list is keyed into Tally line by line, and mistakes turn into returns.
Rates on the invoice don’t match the contract
The customer’s accounts team rejects the invoice because the rate differs from the annual contract.
Signed challans go missing
Without the stamped challan, the invoice is disputed and payment waits another month.
We don’t see which clients are ordering less
An office quietly shifts housekeeping supplies to another vendor, and it shows only months later.
What we would build for office and cleaning supply dealers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Rate contract per customer
Agreed rates by item and period, applied automatically to every order.
Repeat order lists
Last month’s order ready to edit, or an Excel upload matched to your item codes.
Branch-wise delivery challans
One order split across locations, with signed challan photos captured by the delivery team.
PO-linked invoicing
Invoices carry PO number and cost centre, and a customer’s monthly invoices go together.
Customer order trends
Monthly value per customer and category, flagging accounts that are dropping.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreE-Commerce and Digital Commerce
An online store or B2B order portal wired to your stock, billing and dispatch.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions office and cleaning supply dealers ask before they call.
Will Tally still be our accounts system?
Yes. Invoices and receipts go to Tally, and your GST returns stay the same.
Can our corporate customers order online?
Yes. A customer login with their contract rates and a saved list is often the first thing we build, since it removes most retyping.
Is this worth building for a small supplier?
If you serve a handful of offices, Tally with good templates may be enough. Once you manage rate contracts and multi-branch deliveries for many customers, it starts paying back.
Can it handle housekeeping chemical dilution and safety sheets?
It can store product data sheets and usage notes per item and share them with the customer. It does not certify anything; it keeps the documents organised.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
- Appliance and electronics dealers
- Building material suppliers
- Clothing stores
- Corporate gifting companies
- Electrical goods dealers
- Furniture showrooms
- Home furnishing stores
- Home theatre and AV dealers
- Jewellers
- Lighting stores
- Paint dealers
- Tile and sanitaryware showrooms
- Uniform suppliers
- UPS and power backup dealers
- Water purifier dealers
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private