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GullySystem
Retail and distribution · Software for paint dealers

Save every tint against its customer and site, and keep the painter ledger current.

Paint dealers mix colours on a tinting machine and sell to painters on credit, but the shade formula, the painter and the site are rarely saved with the bill. Then the touch-up call comes. The paint dealer software keeps each tint against its customer and site and holds the painter ledger. Scheme claims are followed to the credit note. Painter points and a site-wise statement are custom additions, made while the system is configured.

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At a glance

Most of your walk-ins are painters, not homeowners. Keep the painter satisfied and the homeowner follows, with a shade card in hand and a deadline close behind.

The tinting counter and the painter’s ledger are the two places a paint dealer loses track. Emulsion, enamel, distemper and putty all move through those two. Software goes around them first.

How the work runs today

A painter arrives with a shade card number from the homeowner and asks for twenty litres of interior emulsion. Your counter looks up the shade on the tinting machine, dispenses the colourants into the base, and bills the tinted packs along with putty, primer and rollers. A week later he wants four litres more of that same shade for touch-up.

Painters buy on credit, and they bring the homeowner along for their commission. The company runs painter loyalty schemes and quarterly slab targets, each with its own portal and claim format. Credit notes come back late. Stock sits in the shop and a small stockroom, bases by pack size, colourant canisters known only to the machine.

Where it breaks

What goes wrong for paint dealers without a proper system.

Repeat tints never match

The formula was on the machine’s screen that day but was never saved against the customer, site or bill, so the second batch is a guess. The wall shows it.

Painter credit runs away

Each painter draws material for three sites at once, and the balance ends up on a slip in the drawer.

The homeowner doubts the painter’s bill

She asks how many litres went into her flat, and the answer is spread across a dozen bills over six weeks, none carrying her address.

Scheme claims go unclaimed

A slab or painter target is met, but nobody marked the purchases that qualified, so the credit note is never chased.

Base and colourant stock is off

Bases by pack size and canister levels are counted rarely, and a popular base runs dry on a Saturday morning.

What the software does

What we would build for paint dealers.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Tint record per customer and site

Save shade code, base, pack size and formula against the bill, so it can be found again eleven months later.

Painter ledger

Show credit given per painter and per site, payments received, and the standing balance before the next sale is billed. The painter can check it himself on WhatsApp.

Painter points and commission

Points on each painter’s own purchases and on the homeowner bills he brought in, with gifts or cash redeemed. This is a custom addition, built while the system is configured.

Site-wise material statement

Bill every tin, bag of putty and roller against a site address. A printed statement per site for the homeowner or contractor is fitted in at set-up.

Stock by shade, base and pack

Track bases, colourant canisters, putty and sundries by pack size, with shelf or stockroom location and a reorder level on one screen.

Depot orders and scheme claims

Raise orders on the depot or distributor, receive packs against them with batch numbers, and mark the purchases that qualify for a slab or painter scheme.

Leaking tins and uncollected tints

Log damaged packs, old batches and tinted cans nobody came back for, so each one is settled or sold off.

Before you talk to a supplier

A requirements checklist for paint dealers.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for paint dealers.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Paint Dealer Management Software

Shade and pack stock, tinting machine jobs, painter credit, company scheme claims, depot orders and tax billing for paint dealers.

See the product
More products

Other products in the same sector as paint dealers.

Solutions inside

The business modules paint dealers use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help paint dealers.

Each one reads records you already keep, and a person approves every decision.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Data Engineering and Business Intelligence

Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.

Learn more

All our other services

Guides

Written for paint dealers.

Practical notes on running the business, not product marketing.

Where a Paint Shop Loses Money, and How to See Each Leak

Uncollected tints, unclaimed schemes, painter credit, dry bases and leaking tins: five places a paint counter leaks money, and the list that shows each.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

All case studies
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PetSeva: matching owners to the right vet, at any hour

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Read the case study Paying guest accommodation

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PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

Read the case study School transport services

SAM Tours: school transport on a single ledger

Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.

Read the case study Microfinance and Self Help Groups

Vikasa RDO: making SHG loan recovery auditable

Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions paint dealers ask before they call.

Will our accounting books change?

No. Your accounting software stays your books. No direct connection ships with the software, though a file of bills and payments for your accountant can be made, priced separately.

Can it read from our tinting machine?

No. The machine runs the company software. The counter types the shade code and formula while billing, and any link to that software is assessed machine by machine.

Will it follow our scheme claims to the credit note?

Yes. Qualifying purchases are marked against each slab or painter scheme, and the claim stays open until the credit note lands. Claim formats differ by company, and yours is set up at the start.

Does a single shop need this?

With a steady group of painters buying on credit, yes. If most customers pay cash and there is one counter, a good billing app may be all you need.

How is a paint shop system priced?

Counters and stockrooms, the billing staff and painters tracked, and whether painter points, site statements and scheme claims are in the initial build set the scope. A tinting machine record to link adds work. Each part is then quoted by itself.

What should a paint dealer have ready before kickoff?

Pull together the painter ledger, a stack of bills with shade notes, company scheme sheets, a stock list by base and pack, and a few credit notes. A counter lead and an accounts clerk will be asked questions and shown screens. Choose them early.

Who owns tint and painter records if the dealer moves away?

The dealer does, software included. Tints, ledgers, stock and claims leave as ordinary spreadsheets on request. Its developers keep supporting it, with hosting at GullySystem unless you choose another place.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Related

Related industries.

Category

Part of a wider group.

Selling online

Also sell online?

The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements