Track every batch, expiry, scheme and retailer outstanding from the company invoice to the chemist’s counter.
Pharma distributors buy from many companies, hold thousands of batches and sell on credit to chemists, nursing homes and sub-stockists. Billing software prints the invoice, but near-expiry stock, expiry returns, scheme credit notes and salesman collections usually sit in separate registers. The system follows each batch from purchase to sale and return, keeps every retailer’s outstanding beside his next order, and shows what the companies still owe you.
A stockist carries several companies and many divisions, each with its own price to retailer, its own free-quantity offers and its own terms on which returns it will take back.
Margins are thin. What a distributor keeps depends on selling stock before it dates, claiming every return and scheme credit from the company, and collecting from chemists on the days agreed.
Salesmen go out on a fixed beat each morning and book orders at chemist shops, on paper, in an ordering app or over WhatsApp. Orders reach the office by noon, are billed batch by batch, then picked, checked and loaded for the evening delivery.
Purchases arrive from the company or its C&F agent with batch numbers, expiry dates and free quantity printed on the invoice. Short-dated batches get pushed out with a scheme. Expired and broken stock comes back from chemists in cartons, is sorted by company, and waits for the company’s representative to accept it against a credit note.
Collections run beside delivery. The delivery boy brings back cheques and cash, and accounts match them against bills the next morning. Vaccines and insulin sit in the cold room with a temperature log.
What goes wrong for pharmaceutical distributors without a proper system.
What we would build for pharmaceutical distributors.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A product already built for pharmaceutical distributors.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Wholesale and B2B Ordering Software
A dealer login with his own rates and schemes, live stock, credit checks, picking and dispatch, part loads, returns and repeat orders.
The business modules pharmaceutical distributors use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWritten for pharmaceutical distributors.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions pharmaceutical distributors ask before they call.
Can it track stock by batch and expiry?
Yes, in a system built for you. Each purchase line carries batch and expiry, and sales and returns post against the same batch. The ready ordering product on this page does not track batches on its own.
Will it keep the records our drug licence asks for?
Not on its own. It holds purchase, sale, batch and party records in one place, and reports can follow the layout your licence or auditor asks for. What those records must contain is for your adviser to confirm.
Can chemists place orders themselves?
Yes. The ordering product listed below gives each chemist a login with his rates, schemes and ledger, and his order arrives already checked against his credit limit. Salesmen can still key orders for chemists who prefer a call.
Is there a Tally link?
Not built in. A Tally import file can be added while the system is configured, priced as its own item. Many distributors keep their books where they are and use the new system for batches, returns and beats.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
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Part of a wider group.
Also sell online?
The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private