Follow each lot from consignor receipt to buyer payment and consignor settlement.
An auction house takes in goods from many sellers, sells them on one day, then pays each seller after costs. Lots, bidders, hammer prices, commissions and payouts all depend on each other. The auctioneer software holds consignments, catalogues, registered bidders, invoices and settlements together, so nothing sold is lost between the room and the ledger.
An auction is a short event with a long tail. Weeks of valuing, cataloguing and photographing lead to one sale day, followed by weeks of invoicing buyers, collecting goods and paying consignors.
Consignment and sale software for auctioneers keeps every lot on one record from the day it arrives. Reserve, estimate, hammer price, buyer’s premium and seller’s commission are stored beside the item, so the settlement can be written without a second pass through the catalogue.
A consignor brings goods or the auctioneer visits to value them. Each item is given a lot number, a description, a condition note, photographs, an estimate and a reserve, and the seller signs a consignment agreement setting commission and fees. The catalogue is then built, published and sent to the mailing list, with viewing days arranged.
On sale day bidders register at the desk, receive a paddle number and bid in the room, by phone, by absentee bid or online. The clerk records each hammer price against its buyer. Afterwards the accounts team issues buyer invoices with premium and tax, collects payment, releases goods, then pays each consignor the hammer price less commission and charges.
What goes wrong for auctioneers without a proper system.
What we would build for auctioneers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for auctioneers.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for auctioneers.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Auctioneer Management Software
Consignments, lot register, catalogues, bidder registration, sale-day results, buyer invoices, storage and consignor settlements for auction houses.
The business modules auctioneers use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreE-Commerce and Digital Commerce
An online store or B2B order portal wired to your stock, billing and dispatch.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions auctioneers ask before they call.
Does it run online bidding?
It records online bids and results. Live bidding itself usually runs on a specialist platform, and how it connects is worked out in the first workshop.
Can commission and premium rates differ by sale?
Yes. Rates are set per sale, consignor or lot type, and the invoice and settlement apply whichever one is stored. Local tax treatment is reviewed during implementation.
What about the lots that do not sell?
They stay on record as unsold. They can be returned to the consignor, re-entered in the next sale at a new reserve or charged for storage.
Can we bring in our old lot history?
Yes. Your earlier consignors, registered bidders and hammer results are imported from spreadsheets, and the sale clerk reviews them ahead of the next auction.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
- Appliance and electronics dealers
- Battery dealers
- Building material suppliers
- Clothing stores
- Corporate gifting companies
- Department stores
- Discount stores
- E-commerce fulfilment centres
- Electrical goods dealers
- Electronic components distributors
- Florists and flower shops
- FMCG distributors
- Furniture showrooms
- Home furnishing stores
- Home theatre and AV dealers
- Industrial tools distributors
- Jewellers
- Kirana and grocery stores
- Lighting stores
- Medical equipment dealers
- Office and cleaning supply dealers
- Outdoor and sports goods stores
- Paint dealers
- Pet stores
- Pharmaceutical distributors
- Plumbing material dealers
- Surgical and medical supplies distributors
- Tile and sanitaryware showrooms
- Uniform suppliers
- UPS and power backup dealers
- Water purifier dealers
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements