Bill a foreign buyer in their currency, and keep the books in your own.
Multi-currency support lets you bill a buyer abroad in their currency while your books stay in your home currency. Each document carries the foreign amount and the rate used on its date, with the home value recorded alongside. When the remittance lands short because the rate moved, the difference is posted as an exchange gain or loss and is not quietly absorbed.
An order is quoted in dollars and invoiced in dollars, and then the bank credits your home currency at whatever the rate was that morning, less its charges. The figure in the books comes from an accountant’s arithmetic weeks afterwards. Nobody can say what the order really earned.
Here the currency belongs to the customer. Quotations, proformas and invoices go out in it, at the rate applied on the date of the document. Receipts record what actually reached the bank, so any difference from the invoice value shows as a line you can read.
What your team uses today.
The module takes over these, one at a time, so nothing has to stop while it is set up.
- A rate typed from a website each time
- A side sheet for foreign receipts
- Exchange gains absorbed into sales
The problems this is meant to ease.
What multi-currency support does.
What this looks like in a working week.
Illustrative scenarios, written to show the shape of the work. They are not accounts of client systems.
The people who open this every day.
From first conversation to daily use.
List currencies and buyers
List your billing currencies and buyers. The setup for every customer is laid out on paper.
Decide the rate source
Your accountant chooses where rates come from and who enters them. Rates held by date then appear for trial.
Trial with past invoices
Provide foreign invoices and their remittances. A trial run shows exchange differences and bank charges per bill.
Train the export desk
Export staff and accounts practise on sample documents. Notes from the session return as a checklist.
Live billing
New foreign invoices are raised in the system. The accountant reviews the first reconciliation with the team.
How you would know it is working.
Record where you stand before it goes live, so the change is measured against your own figures.
- Exchange gain or loss booked, by invoice
- Bank charges deducted from remittances
- Outstanding per customer in both currencies
- Invoices missing a rate on the document date
- Remittances received against invoice value
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Invoice management
- Proforma invoice
- Bank reconciliation
- Finance and accounting reporting
- Your accounting software
How we would put it in.
Questions owners ask about multi-currency support.
Is this needed with one export customer?
No. For one or two invoices a year, let your accountant convert them and leave the software alone. It starts paying when several buyers are billed abroad. Tell us how many buyers pay in foreign money, and we will say straight whether it suits you.
Does it handle export documents and the paperwork?
No, it records what you billed and what you received. Shipping documents, customs filings and any tax refund claims stay with your accountant and your freight forwarder, where they belong.
Where do the exchange rates come from?
From whichever source you tell us to use, or typed in by your accounts assistant. Many businesses use the rate their own bank applies, since that is the one they will be paid at.
Will my accounting software accept these entries?
Yes. Foreign invoices carry both the foreign value and the home-currency value, and the exchange difference goes across as its own entry and is not folded into the sale.
What changes the cost of billing in other currencies?
The currencies, where rates come from and the documents involved. Proforma invoices and bank links are further pieces. The quotation lists each piece separately, so a document type you do not use can be left out.
How long until export bills carry a foreign amount?
The choice of rate source and the accounting treatment set the pace. Currency on the customer, rates by date and exchange differences on receipt go live first. Reports follow. The proposal carries each date.
Businesses that ask for this.
Modules that work with it.
Tell us how you handle multi-currency support today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements