The machine left the factory two years ago, and nobody knows which spares it carries.
Machinery manufacturers build machines and panels to order from Excel BOMs and parts machined by job workers, so assembly waits and AMC revenue slips. GullySystem builds order-to-service software for engineering units, from BOM and assembly to the installed base and spares. It starts with a free technology audit.
You build packaging machines, conveyors, SPMs, pumps, control panels or test equipment, often with changes for each customer.
The sale is the start. Installation, warranty, spares and AMC follow for years.
An enquiry comes with specifications. Your design team prepares a proposal, the customer approves drawings, and a purchase order arrives with an advance and a delivery date. The BOM is built in Excel from the drawing.
Standard items are bought, and shafts, plates and brackets go to machining job workers on challans. Assembly waits for the last part, then comes FAT at your works, often with the customer present.
After dispatch, your engineer installs and commissions at site. Breakdowns, spare part orders and AMC visits come by phone, handled by whoever is free.
What goes wrong for machinery manufacturers without a proper system.
One missing part holds up assembly
The BOM in Excel doesn’t show which parts are ordered, received or still at the job worker.
Design changes don’t reach the shop floor
A revised drawing went by email, and the old one was machined.
We don’t know what we installed where
Serial numbers, motor makes and PLC versions for each customer’s machine sit in old files.
Spares and AMC revenue is left on the table
Nobody reminds customers when an AMC ends or wear parts are due, so they buy from local vendors.
What we would build for machinery manufacturers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Project BOM with revisions
Parts per machine with drawing revisions, marked bought, made or sent out, and received.
Job work challans for machining
Material sent to machining vendors, parts returned, and what is still pending.
Assembly and FAT checklist
Stages per machine, test results and customer sign-off before dispatch.
Installed base register
Every machine sold with serial number, key components, site and warranty dates.
Service calls and AMC
Breakdown calls, engineer visits, service reports and AMC renewals per machine.
Spares catalogue
Spare parts for each installed machine, with quotes raised from the service call.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreIoT and Edge Computing
Machines, meters and sensors feeding the same system your office uses, even when the network drops.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions machinery manufacturers ask before they call.
Can it work alongside Tally?
Yes. Purchase, sales, job work and service invoices post to Tally, while BOMs and service records stay in the new system.
Can service engineers use it at a customer site?
Yes. Engineers open the machine’s history on a phone, fill a service report with photos, and the customer signs on screen.
Should we buy a ready ERP instead?
For repeat, standard products, a ready ERP can work well. Engineer-to-order units often struggle with its rigid BOMs, which is where custom work helps.
Can machines report their own status?
Where machines have a PLC or a controller that can share data, we can add remote monitoring. It is a separate project, scoped after the free technology audit.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many machinery manufacturers.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private