A distributor reports a bad batch, and we spend a day finding which raw material went in.
Makers of snacks, masalas, pickles and sweets usually run on Tally, a paper batch register and distributor orders on WhatsApp, so batch tracing and expiry slip. GullySystem builds production and distribution software around your recipes and batches. It starts with a free technology audit of how one batch moves from inward to dispatch.
You buy spices, flour, oil and packing film, cook or blend in batches, pack under your brand and sell through distributors, modern trade and your own website.
Tally handles the invoices. The batch, the expiry date and the scheme you promised a distributor usually live somewhere else.
Raw material arrives with a supplier invoice and sometimes a test report. The store keeper writes it in the inward register, and production takes what it needs against a batch sheet with the recipe and quantities.
Each batch is packed with a batch number, MRP, manufacturing and best-before dates and FSSAI details on the label. Finished goods go to the warehouse, and distributors order on WhatsApp or through a salesman.
Dispatch needs an invoice, an e-way bill and the right batches picked first-expiry-first-out. Distributors send back near-expiry and damaged goods, and claim schemes and display money you have to verify.
What goes wrong for food manufacturers without a proper system.
We can’t trace a batch quickly
When a complaint comes, the batch sheet, inward register and supplier invoice are three different files, and one is always missing.
Near-expiry stock is found too late
Old batches sit behind new ones in the godown, and distributors return them with three weeks of shelf life left.
Actual yield never matches the recipe
Oil and spice usage drifts from the standard, and you notice only when the month’s margin drops.
Distributor claims are hard to check
Schemes, damages and returns are claimed on paper. Accounts approve them because checking takes too long.
What we would build for food manufacturers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Raw material inward with supplier lot
Each receipt with supplier, lot number and test report attached, ready for tracing.
Batch production sheet
Recipe quantities against actual issue, yield and wastage per batch, with the operator named.
Batch and expiry tracking
Finished stock by batch and best-before date, with dispatch picking the oldest first.
Distributor orders and dispatch
Orders from distributors and salesmen, invoice and e-way bill generation, and dispatch status.
Returns and scheme claims
Returns logged by batch and reason, and scheme claims checked against what was offered.
Tally sync
Sales, purchases and stock values posted to Tally, so accounts stay in one place.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreData Engineering and Business Intelligence
Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices all derive from bed-level occupancy, instead of being maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance writing to the same records — closing the gap between journeys run and fees actually collected.
Read the case studyQuestions food manufacturers ask before they call.
Can we keep Tally for accounts?
Yes. Tally stays for accounts and GST, and the production and batch system posts invoices, purchases and stock values into it.
Does the software make us FSSAI compliant?
No, compliance comes from your processes and licences. The software records batch, supplier lot and expiry data so you can answer an inspection or a complaint quickly.
Should we buy a ready manufacturing ERP instead?
If a ready ERP fits your recipes and distribution, it may be the cheaper route. We build or customise when your batch process or distributor schemes don’t fit its screens.
Can our supervisors use it on the floor?
Yes. Batch entries work on a phone or tablet with large buttons, so supervisors need not wait for the office computer.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private