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GullySystem
Manufacturing · Software for metal fabricators

Quote each job by weight, and keep its material, labour and outside work on record.

Metal fabricators quote staircase railings, rolling shutters, mezzanine floors, sheds and stainless kitchen counters by the kilo or by the square foot. Then the shop runs on a whiteboard and a delivery note book. Actual tonnage and offcut loss go uncosted. Job cards, plate movement and outside processing such as laser profiling and powder coating are tracked together, with the steel each job consumed kept on record.

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At a glance

You cut, bend, weld and finish for builders, factories, hotel kitchens and families raising a house. Nearly every job is a one-off with its own drawing, so no two weigh the same.

Margin comes down to three numbers: section weight, welder hours and what the processing vendor billed. All three stay on slips of paper. Those slips stay in the shop, under the grinder, until the job is long finished and nobody can reconstruct them.

How the work runs today

An enquiry arrives with a drawing, or with a site measurement taken on a phone and sent over WhatsApp. You work out the sections: channel, angle, flat bar, square tube and 3 mm sheet. Then you add a per kg rate for mild steel or 304 stainless, followed by labour, primer and erection. Railings and grills go out at a square foot rate instead. Once the quotation is accepted, an advance arrives and the steel trader is called.

The job goes up on the whiteboard. Plates leave for laser profiling, press brake bending, hot dip galvanising or powder coating on a dispatch note, and trickle back in lots across a week. Welders, fitters and helpers draw daily wages, or are paid by the job.

At site the crew fixes base plates, erects, and hangs the gate. Then the client wants an extra bracket. Running bills go out as work is certified by the site engineer, and the final measurement, the retention and the balance can drag on for months.

Where it breaks

What goes wrong for metal fabricators without a proper system.

Actual weight never matches the quote

Nobody puts the offcut bin or the finished gate on a platform scale, so a job quoted at a fair per kg rate loses money quietly. The loss appears only in the annual accounts.

Job work material is hard to track

Sheets go out for laser profiling and brackets go out for powder coating, and both return short of the count sent. The delivery note book cannot say what still sits at the vendor.

Customer-supplied material gets mixed up

A bakery equipment maker sends its own 304 sheets for its own order, and half end up in another job. The argument is about trust as much as about money.

Scrap and offcuts are never credited

Cut ends, drops and turnings pile up behind the shed until the scrap yard weighs them by the kilo. That cash is never set against the job that produced it.

Stage bills and retention slip

Stage bills leave late because nobody noted the certified quantity. The retention the builder is holding is never chased, and it sits for a year.

What the software does

What we would build for metal fabricators.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Weight and square foot quotation

Build quotes from channels, angles and sheets at your per kg rate, or price railings and grills per square foot, with labour, primer and erection added. Your rate method goes in at set-up. Each quote is saved beside the drawing it came from.

Job card per order

Record stage, drawing revision, steel issued and welder hours for each job. The supervisor updates it at the bench as the work happens, so the card is never rebuilt on Saturday from memory.

Job work dispatch notes

Record plates and fabricated parts sent to laser, galvanising or powder coating vendors, with the count that came back and the count still pending.

Material and scrap register

Record drops and offcuts against the job that made them. Customer-supplied stock is held apart in a register built around the product, so a factory’s own sheets stay with its job.

Running bills and retention

Track stage bills, amounts certified, retention held and the date to follow up. This ledger is added for you.

Quoted price against actual steel

Keep steel issued, welder hours and vendor charges for each job beside the quoted price. The product does not calculate actual job cost. That sum is built around it or left to your accountant.

Before you talk to a supplier

A requirements checklist for metal fabricators.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for metal fabricators.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Manufacturing Production Management Software

Work orders, multi-level bill of materials, job cards by stage, bar and sheet issue, rejection reasons, subcontracted job work, dispatch and tax billing for manufacturers.

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More products

Other products in the same sector as metal fabricators.

Solutions inside

The business modules metal fabricators use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help metal fabricators.

Each one reads records you already keep, and a person approves every decision.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Custom Software and Product Engineering

Software built around how your business actually runs, when nothing off the shelf fits without workarounds.

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All our other services

Guides

Written for metal fabricators.

Practical notes on running the business, not product marketing.

Questions a Metal Fabricator Should Ask a Software Vendor

What a metal fabrication shop should ask before buying software: weight and square foot quotes, job work challans, customer material, scrap and retention.

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How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

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Common questions

Questions metal fabricators ask before they call.

Can it quote by weight and by square foot?

Yes. Gates, trusses and sheds can be priced by section weight at your own per kg rate. Staircase railings, grills and wire mesh panels can go out per square foot. Both methods are configured for you.

Can invoices and dispatch notes go to our bookkeeper’s software?

Not directly, because no accounting link comes ready-made. Invoices and dispatch notes can be bundled in a layout the books can take in, scoped and priced apart from the base work. Each invoice carries the fields a transport document needs, but nothing here files one.

Do we need a full ERP for a fabrication shop?

Usually not. Most shops need job cards, dispatch notes and a clear record of each job, not a large ERP with modules nobody opens.

Can welders use it?

They do not have to. The supervisor marks each stage done from a phone or a tablet on the floor.

How is a fabrication shop system priced?

Shop size, the mix of quotation by weight or area, outside processes such as laser profiling and powder coating, and the users from estimator to storekeeper all matter. A distinct part covers running bills with retention. We look at your job cards before the quotation arrives.

What should a fabricator bring first?

Pull together a recent quotation, its job card, a dispatch note for job work, the plate and scrap register and a running bill with retention. An estimator and the shop supervisor will need time to try the screens. Book it in advance.

Who owns our job and steel records when we stop?

The shop does, as it does the software. Jobs, material movements and bills leave as ordinary spreadsheets on request. One developer group built it and supports it. GullySystem hosts, unless the shop would rather run the system itself.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many metal fabricators.

Across India

Cities where metal fabricators are common.

Related

Related industries.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements