One record for tool drawings, certificates, machining and measurement.
Tooling enquiries, customer drawing letters, tool numbers, mill certificates, machining routes, coordinate measuring reports, anodising houses and shipments sit in one system. Each drilling jig, trim fixture, bond tool or go/no-go gauge carries its drawing letter, its P20 steel or 7075 plate origin and its inspection history. The quality lead and the programmer work from one page.
- Tool numbering, drawing letter fields and report formats set up as your customers expect
- Open tool orders, certificates and customer drawings migrated
- Changes to routes and inspection fields handled by GullySystem staff when asked
Drilling jigs, trim fixtures, gauges and layup moulds are tracked here from enquiry to recalibration. Every tool number holds the customer’s drawing letter, the plate or billet it was cut from, its machining route and its measurement report. Tools the customer owns stay on a register after dispatch, with their next verification date.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and drawing intake
A request arrives with a tool drawing, a CAD part model and a needed date. It is logged with the drawing letter and the customer’s buyer and tooling engineer.
- 2
Estimate and order
The estimator prices plate, spindle hours, hand fitting, outside processes and inspection. An accepted order is given a tool number, and the drawing letter is locked to it.
- 3
Material and release
Plate or billet is received with its mill certificate and sawn to size. The tool is released to the floor with its route and the current drawing.
- 4
Machining and sign-off
Operators record each operation, the tool offsets used and the first-off check. A set-up is signed before the next datum is cut.
- 5
Inspection and finishing
The tool is measured on the coordinate measuring machine, the report is filed under its number, and any outside process is sent with a note. Engraving and identification plates follow.
- 6
Dispatch and life of the tool
The tool ships with its packing list and report. It then sits in the customer register with its next verification date and any later drawing changes.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Quotations price plate, spindle hours, hand fitting and outside processes, and carry the customer’s drawing letter so the price is tied to one letter.
- Document Management
Each customer drawing letter and change notice is stored against the tool number, and a later letter flags the tool for review.
- Batch and Serial Tracking
Plate, billet and casting lots keep their mill certificate and are linked to every tool number cut from the same piece.
- Work Order Management
A tool runs through an ordered route of milling, drilling and jig grinding, with operators recording each operation and the first-off result.
- Quality Control
Coordinate measuring and gauge results are filed per tool with the drawing letter checked, and a tool without its report cannot be released.
- Job Work Management
Tools leave for anodising, stress relief or penetrant testing with a sent note, and return only when the supplier’s certificate is attached.
- Asset AMC Tracking
Customer-owned jigs and gauges are listed with location and the date their next verification falls due, with reminders to the contact.
- Invoice Management
Milestone and delivery invoices show the order number, tool number and drawing letter, and payments are matched to each tool order.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the tooling manager
See tools in each stage, drawings waiting on a revision, outside processes overdue and delivery dates at risk, per customer.
For programmers and machinists
Open the current drawing letter and route for the tool, record first-off results and mark each operation complete at the machine.
For the quality lead
File measurement reports, hold mill certificates and check that every shipped tool has its set of records.
For estimators and sales
Quote from past tool costs and hand fitting hours, log the customer’s drawing letter and follow open enquiries.
For stores and dispatch
Receive plate, billet and castings with their mill certificates, issue sawn pieces to tool numbers, and pack each finished jig together with its record pack.
The numbers the owner asks for.
- Tools by stage, customer and promised date
- Drawing letters released against tools still on an earlier one
- Plate and billet lots used per tool, with certificate status
- Measurement reports outstanding for finished tools
- Anodising and heat treatment batches sent and not yet returned
- Hand fitting and spindle hours per tool against estimate
- Customer gauges with verification due in the next quarter
Who this is built for.
- Shops that build drilling jigs, trim fixtures and assembly fixtures for aircraft structure suppliers
- Companies making go/no-go gauges and master tools for aerospace parts
- Makers of carbon fibre layup moulds and bond tools
- Tool rooms that serve engine casing and landing gear suppliers
- Firms that must keep drawing letters and measurement reports per tool for their customers
When it is not the right choice.
- A general machine shop that cuts customer parts and builds no tooling will find Five-Axis Machining Shop Management Software closer.
- A company that makes flight hardware in series, not tools, needs Aerospace Manufacturer Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Accounting export
- Coordinate measuring file import
- Document storage
- SMS
Questions owners ask before a demo.
Can a tool be tied to one drawing letter?
Yes. The tool number is bound to the letter it was released against. If the customer sends a later letter, the tool is marked for review before the next operation.
Does it store the coordinate measuring report?
Yes. Reports are filed as documents under the tool number, with the drawing letter and inspector recorded. The shop’s inspection staff decide what must be present before dispatch.
How are plate certificates linked?
Each plate, billet or casting is received with its mill certificate and a lot reference. Sawing a plate for several tools records which tool took which piece.
Can we price hand fitting from past tools?
Yes. Benchwork hours are booked against the tool and shown beside the estimate, so the next quotation for a similar jig starts from real figures.
What happens with anodising and heat treatment?
A tool is sent out with a note listing its number and the process, such as chromic anodising. When it returns, the supplier’s certificate is attached and the route continues.
Can we keep a list of customer-owned tools?
Yes. Each tool shows its location and last measurement. A verification date triggers a reminder to the customer contact you name.
Can machinists use it on the floor?
Yes. A tablet or terminal at the machine shows the current drawing letter and route, and operations are marked complete there. It needs a network connection.
Is aerospace compliance included?
No. The software holds your records and does not certify anything. Your quality and regulatory people supply the rules, and the checks follow them.
What about the tool records we already hold?
They can be brought across. Running tool orders, customer drawings and reports are read in from the sheets and folders you use now, and your quality lead samples a few records ahead of the first live day.
What does it cost?
The price is not published. It moves with headcount, machines and customer report formats, and arrives in a written quotation after a demo run on one of your tool orders.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Aerospace Tooling Company Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements