Keep each machine’s maintenance contract, warranty and service calendar together.
Asset tracking for annual maintenance contracts (AMC) holds the contract, the warranty and the service calendar for every machine you depend on: lifts, generators, air conditioners, medical equipment and kitchen equipment. Renewals and due services arrive as lists. A complaint raised with the vendor stays on the machine, so the time taken to respond is a record and not an impression.
Contracts sit in the admin cupboard, renewal dates sit in one person’s phone, and the machine that fails is often the one whose cover ran out unnoticed.
Every machine carries its own contract, period, coverage and contact. Scheduled services appear on a calendar before they are due. When a breakdown happens, the complaint is logged against that machine, and earlier failures are visible when the renewal quotation arrives.
What your team uses today.
The module takes over these, one at a time, so nothing has to stop while it is set up.
- A cupboard of paper contracts
- Renewal dates kept in a staff member’s phone
- A chat thread with the vendor’s engineer
The problems this is meant to ease.
What asset AMC tracking does.
What this looks like in a working week.
Illustrative scenarios, written to show the shape of the work. They are not accounts of client systems.
The people who open this every day.
From first conversation to daily use.
List the machines
Share the asset list, even a rough sheet. Add whatever contract files you can find, and a note comes back listing machines with no contract or end date.
Load contracts and warranties
Papers come over vendor by vendor. You get a trial import to check, with coverage and chargeable items filled in.
Set the service calendar
Servicing needs vary. You tell us which machines need it and how often, and a calendar screen arrives for you to try, with reminders for the maintenance in-charge.
Train the people who raise complaints
Fault spotters learn the phone screen. They and the maintenance in-charge leave trained, with a guide in your own words.
Daily use and a renewal
Complaints and visits are entered as they happen. When a renewal arrives, the machine’s history is printed beside the quotation.
How you would know it is working.
Record where you stand before it goes live, so the change is measured against your own figures.
- Machines with a contract end date, against all machines listed
- Scheduled services done on time, missed and rescheduled, by vendor
- Gap between a complaint and the vendor’s visit, by vendor
- Repeat breakdowns on the same machine, by month
- Renewals reviewed before the contract end date passed
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Fixed asset register
- Vendor management
- Ticket management
- Invoice management
- WhatsApp reminders
Products that include it.
How we would put it in.
Questions owners ask about asset AMC tracking.
Which of your products keep this already?
Our Hospital Clinic Management System records service dates and repairs for medical equipment and the building, with work orders tracked to completion. The pest control product keeps sprayers and foggers with who holds them and when they are due.
Can it make the vendor come on time?
No software can. It holds the dates: reported at eleven, attended on the third day, closed on the fifth. That record is what you carry into the renewal talk.
Is a calendar reminder enough for one lift and one generator?
Yes. Two machines and one admin person need a reminder and not a module. This earns its place at twenty machines across three buildings, or when a regulator or insurer asks for service history.
Who logs a breakdown?
Whoever notices. The person who spots the fault snaps a photo, files the call from their phone, and the admin forwards that call to the vendor. Easy raising keeps the history complete.
What makes the cost of AMC tracking rise or fall?
Scale drives it. Machines, vendors and sites matter, and so does old contract paper that must be keyed in. Links to the asset register, tickets and WhatsApp add work. Cover for a lift or a generator can be priced alone.
What decides how long it takes to get machines on the system?
It depends on your records. The initial release holds machine records, contracts and the service calendar. You supply machine lists and contract papers, and the proposal puts a date against each step.
Businesses that ask for this.
Modules that work with it.
Tell us how you handle asset AMC tracking today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements