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GullySystem
Health and wellness · Software for gyms and fitness studios

Keep members, check-ins, renewals, dues and personal training balances in one place.

Gyms and fitness studios run on a membership register, a biometric door and PT sessions in trainers’ notebooks. A member who stops attending goes unnoticed until the renewal falls due. Members, check-ins, renewals, dues and PT balances are held together, built around your own plans, batch timings and trial passes.

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At a glance

A neighbourhood gym, a CrossFit box and a Zumba studio sell different things. All three depend on renewals, and on members turning up.

Attendance is the early warning. Most gyms already hold those check-ins in the biometric machine, and it is rarely read, because nobody has been asked to read it.

How the work runs today

A walk-in enquiry arrives at the counter or from Instagram. The floor is shown, a trial pass is offered, and a monthly, quarterly or annual plan follows. The counter takes cash, card or a mobile wallet, allots a locker, and adds the member to the biometric system.

Trainers sell PT packages, mark sessions in a notebook and take a share of the fee, and the record leaves with the trainer. Group classes run on a WhatsApp group where more people say they are coming than arrive, so the trainer plans for a crowd that does not come.

Renewals fall due every day. The manager scrolls the register or an app list, calls members before the evening rush, and handles part payments, holds and freeze requests. The supplement counter sells on the side.

Where it breaks

What goes wrong for gyms and fitness studios without a proper system.

Members stop attending before they stop paying

Footfall falls for weeks before a member quits, and nobody calls because door logs are not reviewed. The exit is silent.

PT sessions are tracked in notebooks

When a trainer resigns, the record of clients’ remaining sessions goes with them. Nobody else knows the balance.

Renewals depend on the manager’s memory

Expiry dates pass on busy days, and the member moves to another gym.

Freezes and transfers are untracked

One member freezes for a month and another transfers a balance to a friend, and the register shows neither. Both argue about it later.

What the software does

What we would build for gyms and fitness studios.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Enquiries and trial passes

Record walk-in and Instagram enquiries, with a trial pass against each, so a follow-up call has something to refer to.

Membership plans and dues

Hold plans, joining and expiry dates, part payments, dues and freezes against each member, so the manager does not have to remember them.

Check-ins from the biometric device

Pull check-ins from your biometric or QR entry where the device allows, with a list of members who have gone quiet.

Renewal reminders

Send reminders before expiry, and prepare a call list of members whose plan ends soon.

PT packages and trainer share

Record sessions sold and completed per client, with each trainer’s commission worked out at month end.

Batch booking for group classes

Schedule batches with a cap per class and record who attended, so the trainer knows the class size beforehand. The yoga and Pilates versions add bookings and a waiting list.

Lockers and supplement stock

Allot lockers with their own dates, and keep supplement and shop sales on the member’s account.

Before you talk to a supplier

A requirements checklist for gyms and fitness studios.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready products

Ready products that fit gyms and fitness studios.

Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.

Gym Management Software

Memberships, renewals, turnstile check-ins, personal training, lockers, fee collection and protein and supplement stock for gyms and fitness centres.

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Yoga Studio Management Software

Class timetable and batches, bookings and waitlists, attendance, class passes and memberships, teacher payouts and renewals for yoga studios.

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Pilates Studio Management Software

Reformer and mat class booking with fixed capacity, waitlists, session packs and memberships, client health notes, instructor payouts and billing for pilates studios.

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More products

Other products in the same sector as gyms and fitness studios.

Solutions inside

The business modules gyms and fitness studios use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help gyms and fitness studios.

Each one reads records you already keep, and a person approves every decision.

Connections

Tools gyms and fitness studios often connect.

Services

The services behind it.

Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

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API and System Integration

Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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All our other services

Guides

Written for gyms and fitness studios.

Practical notes on running the business, not product marketing.

Gym Numbers to Review Every Month, From Check-ins to PT Balances

The monthly numbers a gym or fitness studio owner should read: members gone quiet, renewals due, trial conversion, PT sessions left, dues and freezes.

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How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Our work in this sector

Software we have built and run in this sector.

Published with the client’s agreement, with what was built and what changed.

All case studies
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Common questions

Questions gyms and fitness studios ask before they call.

Can it read check-ins from our fingerprint reader?

Often, where the device exports logs or offers an API. Tell us which reader model is on your door, and its log export or API is looked at before a single screen is drawn.

Can membership income go into our ledger software?

Not built in. Receipts for memberships, PT and supplements stay in reports for your accountant. A ledger export can be added as custom work.

Is a ready gym app enough?

For a single gym, usually yes, and our gym management software covers memberships, check-ins, renewals, PT, lockers and trainer commission. Yoga and Pilates studios have their own version. Custom work suits chains, franchise outlets and studios with unusual plans and batch timings.

Can members see their own details?

Not in the gym version. Owners, the desk and trainers use it. In the Pilates version clients book and see pack balances from a phone, and a member view for a gym can be built around it during implementation.

How is a gym or studio quoted?

Branches, counter and trainer users, and the biometric reader to connect decide the base. Members with dues to load add effort. PT packages and class booking are separate parts. Your real plans are tried on the enquiry and renewal screens, and costs come after.

What should a gym assemble before we begin?

Bring the member register with plan end dates, the plan price list, trainer share terms, PT notebooks, the class timetable and the reader model. The manager and a head trainer review the screens. Bring samples for gyms and fitness studios.

What if the gym later stops using the software?

Members, dues, check-ins and PT packages remain the gym’s data, and a spreadsheet export can be had any time. The gym holds the code. Original builders stay available for repairs.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many gyms and fitness studios.

Related

Related industries.

Category

Part of these wider groups.

Selling online

Also sell online?

The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements