We sign up plenty of members in January, and by April half the cards are gathering dust.
Gyms and fitness studios run on a membership register, a biometric door and PT sessions in trainers’ notebooks, so lapsed members go unnoticed. GullySystem builds a member, attendance and renewal system around your plans and classes, with PT balances in the same place. It starts with a free technology audit of the tools you already use.
A neighbourhood gym, a CrossFit box and a yoga or Zumba studio sell different things, but all live on renewals and on members actually turning up.
Attendance is the early warning. Most gyms have the data in the biometric machine and never look at it.
An enquiry walks in or comes from Instagram. The counter shows the floor, offers a monthly, quarterly or annual plan, takes payment by UPI or card, and adds the member to the biometric system.
Personal trainers sell PT packages on the side, track sessions in a notebook and are paid a share. Group classes run on a WhatsApp group where members say they are coming.
Renewals come due every day. The manager scrolls through the register or an app list, calls who they can, and chases part payments and freeze requests.
What goes wrong for gyms and fitness studios without a proper system.
Members stop coming before they stop paying
Attendance drops for weeks before a member quits, and nobody calls because nobody is looking.
PT sessions are tracked in trainers’ notebooks
When a trainer leaves, so does the record of which clients have sessions left.
Renewals depend on the manager’s memory
Expiry dates pass on busy days, and members drift to the gym down the road that offered a discount.
Freezes and transfers get messy
A member freezes for a month, another transfers to a friend, and the register shows neither.
What we would build for gyms and fitness studios.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Membership plans and payments
Plans, joining and expiry dates, part payments and freezes, per member.
Attendance from the biometric device
Check-ins pulled from your biometric or QR entry, where the device allows, with a list of members who have gone quiet.
Renewal reminders
WhatsApp reminders before expiry and a daily call list for the counter.
PT package and trainer share
Sessions sold and completed per client, and each trainer’s share at month end.
Class booking
Members book group classes from a link, with limits per batch and a waiting list.
The services behind it.
Web and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where supply is searchable by specialisation and bookable outside clinic hours — now carrying more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices all derive from bed-level occupancy, instead of being maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance writing to the same records — closing the gap between journeys run and fees actually collected.
Read the case studyQuestions gyms and fitness studios ask before they call.
Will it work with our biometric machine?
Often yes, if the device can export logs or has an API. We check your model during the free technology audit before promising anything.
Can membership income go into Tally?
Yes. Membership and PT receipts post to Tally with GST, so your accountant need not build them from the register.
Should we just use a ready gym app?
For a single gym, a ready gym management app is often the right call. Custom work pays off for chains, franchise models or studios with unusual plans and classes.
Can members see their own details?
Yes. A simple member app or link can show plan expiry, attendance and PT balance, which cuts down on calls to the counter.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many gyms and fitness studios.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private