One system for ENT consultations, hearing tests, scope images, procedures and devices.
Manage an ear, nose and throat clinic in one system. Appointments are booked by doctor and by room, and each patient’s examination notes, audiograms and scope images sit on one record. Each minor procedure, surgery plan, fitted hearing aid and return visit hangs off the same entry, which keeps the next step in view.
- Procedure menu, rooms and doctor share rules keyed in from how the clinic runs
- Existing patients and pending follow-ups brought over
- GullySystem staff amend the test and device lists on request
Ear, nose and throat practices, from a lone consultant to a group of doctors, work from GullySystem, configured around their own rooms and booths. Consulting doctors, audiologists and reception all use the same screens. Each record holds examination notes, hearing charts, images, planned procedures and devices fitted. Billing and doctor shares follow the same visits.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Booking
Bookings arrive by phone, by message or from a walk-in at reception. The visit goes to a doctor and a room, with a booth slot when a hearing test is needed.
- 2
Registration
A new patient gets a record with contact details, history, allergies and the referring doctor. Earlier reports are scanned in.
- 3
Examination
The doctor records findings for ear, nose and throat, attaches any scope image and decides on tests, medicines or a procedure.
- 4
Tests and procedures
The audiologist records the hearing chart. Minor procedures are done in the clinic and noted against the patient and the visit.
- 5
Surgery planning
When an operation is advised, the estimate, consent, facility and date are recorded and followed until the patient is discharged.
- 6
Fees and follow-up
Each visit is billed from the services given. A review, repeat test or device adjustment is set, and the patient is listed when it falls due.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Reception books patients and walk-ins, handles reschedules and cancellations, and reads the day by doctor, room or date.
- Document Management
Each hearing test is stored against the patient and the date, so the doctor opens an earlier chart next to the new one.
- Resource and Room Booking
Procedure rooms and hearing booths are held by slot with the doctor named, so a minor procedure never lands in an occupied room.
- Estimate/Quotation Management
An estimate for tonsil, sinus, septum or ear surgery is prepared, shared with the patient and marked accepted, deferred or declined.
- Batch and Serial Tracking
Every hearing aid is held by serial number from supplier receipt to fitting, with warranty and repair history visible against the patient.
- Invoice Management
Consultations, tests and procedures are billed from the visit, part payments are taken, and the balance shows when the patient returns.
- Stock Tracking and Alerts
Speculums, nasal packs, suction tips and drops are counted with reorder levels, supplier orders and expiry dates.
- Service Reminders
Patients due for a review, a repeat hearing test or a device adjustment are listed so the desk can send each reminder.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the clinic owner
Read visits, tests and takings per doctor, along with surgery plans not yet closed and patients who have missed a review.
For ENT doctors
See the day’s list, each patient’s notes, images and charts together, and the plan decided at the last visit.
For audiologists
See the tests due in each booth, record the hearing chart, and follow device fittings and adjustments.
At the front desk
Handle appointments, new registrations, surgery estimates, receipts, outstanding balances and the recall calls due this week.
The numbers the owner asks for.
- Visits and procedures by doctor
- Collections by consultation, test and procedure
- Surgery plans open and accepted
- Hearing devices fitted and under warranty
- Patients overdue for review
- Doctor share payable for the month
- Consumables to reorder and items near expiry
Who this is built for.
- Single-doctor ENT clinics with one examination room
- Practices with an audiology booth and hearing tests
- Clinics that perform minor procedures and book day surgery
- Hearing aid centres attached to an ENT practice
- ENT groups running clinics at more than one location
When it is not the right choice.
- A single doctor seeing a handful of patients weekly, with no scope images to file, is well served by a paper diary.
- Where inpatient beds, wards and a dispensing pharmacy are part of the site, a hospital system covers those areas better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Card and online payments
- Accounting export
- Barcode or label printer
Questions owners ask before a demo.
Is it ENT software or general clinic software?
ENT. The examination notes, hearing charts, scope images and device tracking are built for ear, nose and throat practice. A site with wards needs a broader product.
Where are audiograms kept?
Yes. Hearing charts attach to the patient and the test date. The audiologist can open an earlier chart beside a new one.
How are endoscope images kept?
Yes, as image or clip files exported from the endoscope or otoscope. They attach to the visit. Streaming a specific scope model straight into the chart is separate work that we scope with you.
What about surgery at a facility we do not own?
Yes. The clinic records the estimate, consent, date and status. The facility keeps its own admission and billing records.
How are hearing aids tracked?
Each device is recorded by serial number with its warranty, the fitting visit and later adjustments. Supplier terms are entered as your clinic holds them.
How is a visiting surgeon’s share worked out?
Yes. The cut for each visiting surgeon or audiologist is calculated from the consultations, tests and procedures logged, under rules the clinic defines. Tax treatment is for the clinic’s accountant.
Is migration from our current software possible?
Yes. Existing patient records and pending follow-ups can be loaded from your old software or spreadsheets, and reception reviews the imported list before opening day.
Whose data is the patient record?
Patient data belongs to the clinic. How a full export reaches you is written into the quote, and we go through your local data protection duties with you during configuration.
What does it cost?
No price is published. The amount depends on doctors, rooms and sites, and the quote is drawn up once you have seen the system working.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See ENT Clinic Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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