Scan slots, study status, report sign-off and referrer billing for diagnostic and imaging centres.
Run a diagnostic or imaging centre from one record per visit. Scans are booked by machine with the preparation each patient needs, and every study is followed from registration to a signed report. Billing for walk-ins, packages, hospitals and corporates sits on the same visit. Reports leave only after the radiologist signs.
- Machines, rooms, scans and rate lists entered as your centre runs them
- Report templates set up per modality with your radiologists
- Rate list and template edits handled by GullySystem staff when asked
Diagnostic and imaging centres run this system, set up for them by GullySystem. The front desk books scans by machine and bills each visit. Technicians and radiologists move every study from scan to signed report. Reports reach patients only after sign-off, and hospital and corporate accounts are billed monthly from the same entries.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Booking
A patient or a referring doctor books by phone, on WhatsApp or at the desk. The slot goes on a machine and room, and the preparation instructions go with it.
- 2
Registration and billing
The desk registers the patient, notes the referrer and the prescription, and bills from the rate list that applies. Cash, UPI, card or a credit account settles the visit.
- 3
Scan
The technician sees the room’s worklist, checks preparation and consent, and marks the study scanned. Images go to the centre’s PACS or viewer.
- 4
Reporting
The radiologist opens the study, writes findings from a template and signs. A critical finding is flagged so the referring doctor gets a call.
- 5
Delivery
Signed reports are printed with films or a CD, or sent as a PDF. Messages go through the centre’s own WhatsApp Business account where that is set up.
- 6
Month end
Credit visits roll into statements for each hospital and corporate. The owner sees studies by machine, modality and referrer.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Patient registration and visits
Register each patient once, found by phone number or ID, with every visit, prescription, referrer and report on the same record.
Learn moreSlot booking by machine
Book ultrasound, X-ray, CT, MRI and other rooms by slot. The preparation each scan needs is printed or sent at booking, so fasting and test values are asked for in advance.
Learn moreRate lists and health packages
Keep separate rate lists for walk-ins, hospitals, corporates and camps. Group scans and tests into health check packages.
Learn moreBilling, dues and refunds
Bill each visit from the right rate list, take part payments, record every discount with the person who approved it, and refund a cancelled scan with the reason written down.
Learn moreStudy worklist and status
Follow every study through booked, scanned, in draft, signed and delivered, with views by room, modality and radiologist.
Learn moreReport templates and sign-off
Write reports from templates set per modality and study. The radiologist’s sign-off locks the version that goes out.
Learn moreReport delivery
Print signed reports with films or a CD, or send a PDF by email or through the centre’s WhatsApp Business account.
Learn moreSample collection and lab results
Label samples with a barcode at the counter or on a home visit, enter results against each test, and hold them until the pathologist approves.
Learn moreReferrer and credit accounts
Record the referring doctor or hospital on every visit. Bill hospitals and corporates on credit and send each a monthly statement.
Learn moreConsent and declaration forms
Keep signed contrast consent, ultrasound declarations and any other forms the centre uses, attached to the visit.
Learn moreFilms, contrast and consumables
Count films, CDs, contrast, gel, syringes and reagents, with reorder levels, batch numbers and expiry dates.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Ultrasound, X-ray, CT and MRI rooms are booked by slot, and the preparation for each scan is printed or sent at booking.
- Price Lists and Schemes
Separate rate lists serve walk-ins, hospitals, corporates and camps, and scans and tests are grouped into health check packages.
- Invoice Management
Each visit is billed from the right rate list, with part payments, discounts logged with the approver, and cancelled scans refunded with a written reason.
- Workflow and Approvals
Reports are written from templates set per modality and study, and the radiologist’s sign-off locks the version that goes out.
- WhatsApp, SMS and Email Notifications
Signed reports are printed with films or a CD, or sent as a PDF by email or the centre’s WhatsApp Business account.
- Commission and Incentives
The referring doctor or hospital is recorded on every visit, giving the accounts team the basis for referrer payouts.
- Credit Limits and Control
Hospitals and corporates are billed on credit, and each receives a monthly statement of what it owes.
- Stock Tracking and Alerts
Films, CDs, contrast, gel, syringes and reagents are counted with reorder levels, batch numbers and expiry dates.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the centre owner
See studies by machine and modality, reports pending sign-off, credit dues by account and visits by referrer.
For radiologists
Open your reporting queue, write from templates, sign, and flag a critical finding for a call.
At the front desk
Book slots, register patients, bill visits, take dues and answer where a report stands.
For technicians
See the room’s worklist, confirm preparation and consent, and mark each study scanned.
The numbers the owner asks for.
- Studies by modality, machine and day
- Reports awaiting sign-off, by radiologist
- Visits by referring doctor and hospital
- Credit dues by hospital and corporate
- Collections, discounts and refunds by day
- Consumables to reorder and items near expiry
Who this is built for.
- Single-modality centres such as an ultrasound or X-ray clinic
- Multi-modality imaging centres with CT or MRI
- Diagnostic centres with a collection counter and an in-house lab
- Centres reporting through visiting or remote radiologists
- Diagnostic chains with two or more branches
When it is not the right choice.
- A centre still needs a PACS to store and view images. This system links to one where it allows, and does not replace it.
- A hospital radiology department usually works inside the hospital’s own information system rather than a separate centre system.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp Business account
- SMS
- UPI and card payments
- Existing PACS or viewer, where it allows
- Barcode and label printer
- Tally export
Questions owners ask before a demo.
Is it a PACS?
No. Images stay in the centre’s PACS or viewer. The study record links to them where that system allows, and this software handles bookings, billing, report status and delivery.
Can it send the patient list to the CT or MRI console?
Not on its own. Modality worklist interfacing is scoped per machine model during implementation. Where a machine cannot take it, the technician enters the patient at the console.
Can radiologists report from home?
Yes. Reporting happens in a web browser. A radiologist with access can write and sign from any location. Images open in the centre’s own viewer.
Can a report reach the patient before sign-off?
No. Drafts cannot be printed for a patient or sent out. Only the version the radiologist or pathologist has signed is released.
Are reports sent on WhatsApp?
Yes, through the centre’s own WhatsApp Business account where that is set up. Only signed reports are sent, as a PDF or a link.
Can lab analysers send results directly?
Only where interfacing has been scoped for that analyser model. Otherwise results are entered by the technician and approved by the pathologist.
Does it link patient records to ABHA under ABDM?
No. There is no ABHA link today. If ABDM participation matters to the centre, raise it during scoping, because it is separate work.
Will it get our centre NABL or NABH accredited?
No. It keeps records a centre uses, such as sign-offs, consent forms and stock. Accreditation stays between the centre and the assessing body.
Does it post entries to Tally?
Not built in. An export for your accountant can be arranged at implementation, quoted as separate work.
What does it cost?
No price is published. The number of machines, branches and the set-up work decide it. A demonstration comes first, then a figure in writing.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
Businesses that use this.
See Diagnostic Centre Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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