Show each customer’s limit and terms while the order is being taken.
Credit control puts a limit and a payment term on each customer, then shows both at the moment the order is taken. An order that crosses the limit is held until someone releases it, and the release carries that person’s name. Ageing by bill, by site or by branch shows who to ring before the truck leaves.
A distributor orders double ahead of the festival season. His limit is fixed, his outstanding crossed it last month, and the warehouse loads anyway because he has always paid in the end. By the new year the payment has not arrived, and the conversation is about a cheque and not an order.
His limit and his terms sit on his record. While the order is being typed, the screen shows what he owes and how much is overdue. Holding the load or letting it go stays your call, and somebody makes it on purpose.
What your team uses today.
The module takes over these, one at a time, so nothing has to stop while it is set up.
- The owner’s head for who owes what
- A diary of cheque dates
- A month-end overdue list
The problems this is meant to ease.
What credit limits and control does.
What this looks like in a working week.
Illustrative scenarios, written to show the shape of the work. They are not accounts of client systems.
The people who open this every day.
From first conversation to daily use.
Collect the party list
Send the party list. Include limits and terms as you know them, and we return a note of parties with no limit or unclear terms.
Match against the ledger
Accounts supplies outstanding bills from the accounting software. A trial import lets you compare our ageing with the ledger.
Decide warn or block
Rules differ by party. Which parties are warned and which are held is the owner’s pick, and an ordering screen arrives to try with those rules.
Practise holds and releases
Holds, releases and cheque entries are rehearsed by counter staff and accounts. A trained group is the result.
How you would know it is working.
Record where you stand before it goes live, so the change is measured against your own figures.
- Outstanding past terms, by party, branch and age band
- Orders held and the share released, by approver
- Cheques returned, by party
- Parties running past their limit
- Orders taken on parties with no limit set
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Collections and follow-up
- Invoice management
- Sales orders
- Dealer portal
- Accounting software
Products that include it.
How we would put it in.
Questions owners ask about credit limits and control.
Will blocking orders lose us customers?
Not if you keep it gentle, which is why the block is optional. Most start with a warning on the screen and a monthly list of who is beyond terms. That list changes behaviour faster than a locked door.
Our outstanding is in our accounting software. Why keep it here too?
It is not kept twice. Bills and receipts come across from your accounting software, and the limit and hold rules sit on the order screen where the decision is taken.
Is this built into any of your products?
Yes. Building Material Trading Software shows the limit and the current outstanding while an order is being booked, and anything past it is held for the owner to release.
Is a diary enough for eight regular parties?
Yes, with eight parties and one person billing a diary is enough. It breaks when a salesman takes orders in the field, when one party buys for three sites, or when a festival doubles the load.
What moves the cost of credit control?
Scope. Parties, branches and people taking orders all count, as do links to your accounting software and dealer portal. Cheque handling adds work. A warning version is smaller than holds with release names.
What decides how soon credit control is running?
Tidy records help. The release for credit holds limits, the order-time check, holds with release names, and ageing. You supply the party list and outstanding bills, and the proposal gives dates.
Businesses that ask for this.
Tell us how you handle credit limits and control today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements