Carpenters ask for the rate on WhatsApp, and the rate list changed again this morning.
Plywood and timber dealers sell to carpenters, contractors and designers from Tally, a stock register and a WhatsApp rate list, so stock by grade slips. GullySystem builds stock, rate, contractor credit and carpenter incentive tracking for your yard. It starts with a free technology audit.
Your counter serves carpenters who buy daily, contractors who buy on credit for a site, and interior designers who bring clients to choose laminates.
Each brand, grade and thickness is a separate item, and timber is sold by cubic feet.
A carpenter calls or sends a list on WhatsApp: 18 mm BWP, 12 mm MR, two laminates and edge band. You check stock, quote the rate for his volume and send the load on your tempo with an invoice and e-way bill if needed.
Contractors buy for several sites on credit, and statements are sent at month end. Carpenters and interior designers expect incentives or points on what they bring, tracked in a notebook.
Stock arrives from company depots and sawmills. Sheets chip in handling, timber is cut to size, and the register rarely matches what is in the yard.
What goes wrong for plywood and timber dealers without a proper system.
Stock by size and grade is never right
Tally shows total sheets, but not how many 8x4 18 mm marine sheets are actually in the godown.
Rates change faster than the list
Company price increases and scheme changes mean staff quote old rates, and the difference comes out of your margin.
Contractor credit runs too long
Bills for several sites under one contractor pile up, and follow-up waits until the amount is large.
Carpenter incentives cause disputes
Points or commission promised on purchases are worked out by memory, and carpenters take their business elsewhere.
What we would build for plywood and timber dealers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Stock by brand, grade, size and thickness
Every sheet type as its own item, with damaged and cut stock recorded separately.
Rate list with customer types
Rates for carpenters, contractors and retail updated in one place and shared on WhatsApp.
Timber by cubic feet
Logs and sawn sizes converted to CFT, with cutting and wastage recorded.
Contractor credit by site
Bills grouped by contractor and site, with limits and overdue reminders.
Carpenter and designer incentives
Points or commission on each bill, with a statement they can see.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions plywood and timber dealers ask before they call.
Do we have to stop using Tally?
No. Billing can stay in Tally, and this handles stock detail, rates, credit and incentives, posting entries back to Tally.
Can carpenters check rates and points themselves?
Yes. A simple app or link can show their rates and point balance, which cuts down on calls to the counter.
Is Tally inventory enough for a small dealer?
If you stock a few brands and sizes, Tally inventory with batch details can be enough. Software helps when you carry many grades, timber and a large carpenter network.
Can it stop staff quoting below the rate list?
Yes. Each staff login has a discount limit, and a lower rate needs the owner’s approval from a phone. The bill records who approved it.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private