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GullySystem
Manufacturing · Software for plywood and timber dealers

Count every sheet by brand, grade and thickness, and keep rates, credit and claims in one yard system.

Plywood and timber dealers sell to carpenters, contractors and interior designers from accounting software, a stock register and a rate list that circulates on WhatsApp. Boards of different water resistance go into one heap on the screen while the yard knows better. One system counts each brand, grade and thickness, holds rates by kind of buyer, and tracks contractor credit by site. Carpenter points and depot claims are extra pieces GullySystem adds beside those products.

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At a glance

Your counter serves three kinds of buyer. The carpenter buys every second day, the contractor buys on credit for a distant site, and the interior designer brings a client to touch laminates for an hour.

Every brand, grade and thickness is a separate item here. An 8x4 sheet of 18 mm BWP is not 18 mm MR, block board is not HDMR, and timber still sells by the cubic foot.

How the work runs today

A carpenter sends a list on WhatsApp: 18 mm BWP, 12 mm MR commercial, one block board, two laminates and matching PVC edge band. You check the warehouse, then quote a rate that depends on what he lifts in a month. The load goes on your truck with a delivery note, and a transport document where local rules call for one.

Contractors buy for several sites at once against a running account, and a statement goes out at month end. Carpenters and interior designers expect points on what they bring. That record lives in a notebook under the counter.

Stock arrives in lots from company depots and from the sawmill. Sheets chip in handling, timber is cut to size, and scantlings leave as offcuts nobody weighed. The register has not matched the yard since the last careful count, months ago.

Where it breaks

What goes wrong for plywood and timber dealers without a proper system.

Stock by size and grade is never right

Your accounting package shows one plywood total. It cannot tell you how many 8x4 sheets of 18 mm marine ply stand against the back wall, so a sale walks out.

Rates change faster than the list

A depot price rise or a new scheme lands on Monday, staff quote Friday’s rate all week, and the gap comes out of your margin. It surfaces at stock-taking.

Contractor credit runs too long

Bills for four sites under one contractor pile up quietly in the running account. Nobody follows up until the figure is large enough to worry everyone.

Carpenter points turn into arguments

Points promised on purchases are worked out from memory, and the carpenter remembers a bigger number than you do. He takes his next order elsewhere.

Depot claims are never collected in full

Scheme discounts, damaged-sheet claims and short deliveries are raised on a call and then forgotten. The depot settles what you can prove.

What the software does

What we would build for plywood and timber dealers.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Sheets by brand, grade, size and thickness

Hold moisture-resistant (MR), boiling-water-resistant (BWR) and boiling-waterproof (BWP) plywood, block board, flush doors and pre-laminated boards as separate items. Chipped sheets and cut pieces are counted apart.

Laminates, veneers and edge band

Keep laminate codes, face veneers and ABS or PVC edge band against their brand and finish, so the designer is shown what is actually on the rack.

Rate list by kind of buyer

Keep carpenter, contractor and retail rates as separate lists, each rate carrying the date it applies from, so old bills keep the old rate.

Timber by cubic feet

This part is custom work on top of the yard stock. Logs and sawn sizes convert to cubic feet, with cutting and wastage recorded against the order.

Contractor credit by site

Group bills by contractor and by site, with a credit limit and an overdue list, so the weekly follow-up starts from a page and not from memory.

Carpenter and designer points

A points ledger is written for you separately, with points or commission recorded on each bill.

Depot schemes and claims

Purchases are recorded with freight and unloading. Tracking depot schemes and claims until they settle is a custom addition.

Before you talk to a supplier

A requirements checklist for plywood and timber dealers.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready products

Ready products that fit plywood and timber dealers.

Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.

Building Material Trading Software

Dated rate lists, contractor credit, site-wise orders and delivery notes, part loads, returns, ageing and collection lists for building material traders.

Learn more

Wholesale and B2B Ordering Software

A dealer login with his own rates and schemes, live stock, credit checks, picking and dispatch, part loads, returns and repeat orders.

Learn more
More products

Other products in the same sector as plywood and timber dealers.

Solutions inside

The business modules plywood and timber dealers use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help plywood and timber dealers.

Each one reads records you already keep, and a person approves every decision.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

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All our other services

Guides

Written for plywood and timber dealers.

Practical notes on running the business, not product marketing.

Tally Inventory or Yard Software: What a Plywood and Timber Dealer Needs

When Tally inventory is enough for a plywood and timber dealer, and when grade-wise stock, buyer rates, contractor credit and depot claims need a yard system.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

All case studies
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PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

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Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.

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Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions plywood and timber dealers ask before they call.

Do we have to stop using our bookkeeping tool?

No. Billing can stay where it is. This side holds grade-wise stock, rates and credit. Bills, credit notes and receipts leave as a file your accountant loads into your ledger software.

Can sheets in numbers and timber in cubic feet live in one system?

Yes, with some building. Plywood, laminate and board items are counted in pieces. Timber in cubic feet is a custom addition, with the conversion kept on the item.

Does it raise the transport document for us?

No. The delivery note carries the values a transport document needs. The document itself goes out through the portal or provider your accountant already uses, since rules differ by country.

Is accounting-package inventory enough for a small dealer?

With a few brands and a short size list, that inventory will hold. It stops holding once you carry many grades, timber in cubic feet and a few hundred carpenters.

How is a plywood depot quoted?

Godowns and counters, the range of sheets by brand, grade and size, and timber lots measured by volume all weigh in. Transport documents and ledger links add more. Points and depot claims are separate items, shown against your own stock.

What should a dealer assemble before work starts?

Bring a stock list by size and grade, the rate list by buyer kind, a contractor statement, the carpenter points register and a depot scheme claim. One person at the godown and one in accounts should be named for questions and checks. Real paperwork helps plywood and timber dealers most.

If the depot stops, who keeps stock, rates and credit?

Sheet stock, rate lists, contractor credit, carpenter points and depot claims stay with the dealer, and spreadsheets of them can be taken. The dealer holds the code. Builders and support are one team.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many plywood and timber dealers.

Across India

Cities where plywood and timber dealers are common.

Related

Related industries.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements